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| May 2003 |
Minutes of the ANNUAL MEETING of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 14th May 2003 at Stanford Village Hall.
Present Mr.P.G.McMorrow Mr.G.Hughes
Mr.P.Gill Mr.B.Burls
Mrs. G.McMorrow
D.M.Dew ( Clerk) 2 members of Public
1/05/03 Apologies for Absence
Cllr.Bambury, Cllr Isaacs, Cllr Mullen
2/05/03 Councillors Declarations of Acceptance of Office
Councillors signed and made their declarations before the Proper
Officer of the Council (Clerk)
3/05/03 Election of Officers
a) Chairman Cllr. P.G. Mcmorrow
Proposed Cllr. Hughes Seconded Cllr.Gill
b) V- Chairman Cllr Bambury
Proposed Cllr.Gill Seconded Cllr. Burls
c) Hon.Sec. Cllr. Bambury
Proposed Cllr. Gill Seconded Cllr Hughes
d) Senior Cllr. Cllr Hughes
Proporsed Cllr Gill Seconded Cllr Burls
ON THE PROPOSITION OF Cllr Mrs.McMORROW
SECONDED BY Cllr.GILL
IT WAS RESOLVED that the above positions be confirmed
4/05/03 Councillor vacancies co-option of two persons
ON THE PROPOSITION OF Cllr.P.McMORROW
SECONDED BY Cllr. GILL
IT WAS RESOLVED that this item be confidential and that
the Public be excluded.
Following discussion regarding the 5 applicants it was decided by ballot that the following persons be co-opted.
Mrs.L .Miles Mrs F. Shires
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5/05/03 Minutes of meeting 2 April 2003
5/04/03 Delete District Councillor , insert County Councillor
7/04/03 para 3 delete is insert it
ON THE PROPOSITION OF Cllr HUGHES
SECONDED BY Cllr BURLS
IT WAS RESOLVED that after these alterations the minutes be
approved and signed
6/05/03 Report from District Councillor
Nil
7/05/03 Report of Clerk
Clerk detailed his recent visit to Hungary as part of the University
course.
8/05/03 Report of Chairman
Quotations have been received for two benches (Mr.Webb and
Mrs. Sandels £527 + VAT inc delivery. Positions to be decided by
FC and Mr.Sandels respectively.
ON THE PROPOSITION OF Cllr.BURLS
SECONDED BY Cllr.HUGHES
IT WAS RESOLVED that the quotation for 2 8ft steel benches
be accepted and ordered.
An Oak bench in memory of Mrs Sandels will be positioned at
Millennium Green with their approval.
The Whirlybird accident was discussed. The mother of the child
Involved is not holding the PC responsible due to the obvious
vandalism. The equipment is checked everyday, the bolts are to be
fixed with Loctite . The Clerk is to contact the manufacturer and
RoSPA regarding the accident enclosing photographs of the injuries
to the child.
Wren are considering a £23000 grant towards Council projects. They have requested 10% be furnished from an alternative source Chairman will initially provide this amount but requires repaying.
Mower Handy have modified mower to accept a cheaper battery.
Future servicing will directed to Chowle Farm (Buscot Saws)
Jubilee Garden Fauna Education Board (£1000) being prepared also
the Jubilee Stone. Further costs for this project will be met by grant.
Street cleaning grant delayed by change of payment system.
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School crossing, High St. awaiting surveyors report
There is an additional part-time employee who is grass strimming
Best Kept Village Items to Newsletter re: Litter, weeding, edging
pride in the village.
Parish Plan Item to next agenda. For thought - Is another needed, there is £5000 government funding available.
Summer Festival Item to next agenda re PC stall
9/05/03 Election of Working Parties/Committees
It was decided that appointments would be held over until the next
meeting. Cllr.Gill will remain as Chairman of the Recreation & Leisure
committee
The Disputes Committee consists of all Councillors except Cllr.Gill
The Delegation Committee consists of Cllr.P.G.McMorrow , Cllr.
Bambury, Cllr. Hughes and the Clerk
10/05/03 Correspondence
a)DEFRA Notification Good Councillors Guide/ Quality Parish
b)Gregorys- Bench quotations
c)OALC membership application, AGM notification, Executive
vacancies, new councillor courses @ £35. Councillors to attend if they wish.
d)Football Foundation Acknowledge receipt of grant application
e)Shellingford Parish Meeting White Horse Business park
planning application. New Bus
stop Kitemore Farm Cotts.
f)Oxfordshire County Council Change of legislation re Parish
Council governor representation.
g)VWHDC Cancellation of Litter Blitz
11/05/03 Planning applications
STA/15332/1 Bow House replace existing gates/railings with
new five bar timber gate supported
STA/15942/1 The Anchor Alts. and new front porch supported
suggested use of apex to match dormer
ON THE PROPOSITION OF Cllr.HUGHES
SECONDED BY Cllr.G.McMORROW
IT WAS RESOLVED that the applications be supported with the
addition of the suggestion. STA/15942/1
12/05/03 Annual Accounts 2002/03
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ON THE PROPOSITION OF Cllr.HUGHES
SECONDED BY Cllr. BURLS
IT WAS RESOLVED that the accounts be approved and signed.
13/05/03 Monthly statement of Accounts
ON THE PROPOSITION OF Cllr.G.McMORROW
SECONDED BY Cllr.BURLS
IT WAS RESOLVED that the statement of accounts be approved
14/05/03 Accounts for Payment
Clerk detailed accounts that had been paid as urgent or necessary
since the previous meeting
Filkins Stone £300.00 Grimshaws £41440.16
Allianz Ins 3rd party £907.80 OALC £ 289.04
Horwood Shed £330.00 Withy King £ 1356.96
Land Registry £110.00 Vale Garage £ 18.07
Allianz Ins mower £159.20 J.Northcote £ 120.00
D.M.Dew £ 578.03
Accounts to pay:
R.New £ 28.01 P.Geering £ 88.13
D.M.Dew £ 82.54
ON THE PROPOSITION OF Cllr. G.McMORROW
SECONDED BY Cllr. BURLS
IT WAS RESOLVED that the accounts be paid
15/05/03 Recreation and Leisure
Chairmans report attached. There were discussions regarding the
MUGA booking and management.To be discussed at committee
16/05/03 Broadband
Clerk gave brief explanation of Broadband requirements and
Advantages. Council decided to support installation if possible
ON THE PROPOSAL OF Cllr. HUGHES
SECONDED BY Cllr.BURLS
IT WAS RESOLVED that the meeting be closed 2145
Questions from Parishioners
Mr. Bungay asked about the pathway at the Barn House Chapel
Road which had been altered in a way that hindered prams and
Wheel chairs Clerk to investigate also wall completion.
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