Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 1st September 2004 in the Millennium Hall

Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 1^st September 2004 in the Millennium Hall.

There were no questions/comments from Parishioners

Present: Mr.P.G.McMorrow(Chair) Mr.S.Bambury(Deputy Chair)

Mr.G.Hughes(Senior Councillor) Mr.P.Gill

Mr.B.Burls Mrs.G.McMorrow

Mr.M.Mullen Mrs.L.Miles

1/09/04 Apologies:

Mr.M.Isaacs(Business) Mrs.F.Shires(Personal)

Mr.R.Sharp(District Council)

2/09/04 Declarations of Interest by Councillors on any Agenda Item

Cllr. Bambury – Item 10 – Accounts for payment

Cllr. Gill – Item 10 – Accounts for payment

3/09/04 Minutes of Meeting 7^th July 2004-09-29

ON THE RESOLUTION OF Cllr. HUGHES

SECONDED BY Cllr. BAMBURY

IT WAS RESOLVED that the minutes be approved and signed as a true record

4/09/04 Report of County Councillor

Detailed meetings/panels attended including adoption panel. New contract

awarded for waste tip/recycling. New opening hours but there will be no more

sales. County Council has to reduce landfill from 300,000 tonnes to 60,000

tonnes and find best way of disposal ie burning. Councillor to pursue the

reported problems with Marlborough Lane/Horsecroft foot bridges.

5/09/04 Report of Clerk

Reported on discussions with Vale Housing regarding affordable/social

housing at Forest Grove and tenants including origin. The District Council

holds the list of those needing accommodation and they deny placing

persons from outside the Vale into Forest Grove – Except !

New NALC pay rates had been issued and in line with Council

instructions the increases had been implemented. Chairman wished it

to be made public that the Clerk was entitled to a further £1700 for

administration of employees but as in past years had refused to accept the

increase and let it be of benefit to the village.

Pc Holder our nominated Community policeman received an award for his

work in this area. Clerk to suitably congratulate PC Holder.

There had been further disturbances by Youths in the village – the

Chairman being threatened by a motorcyclist on Millennium Green.

Litter obtained from Co-op bins being spread about although it should

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be reported that some youngsters were dismayed enough at the mess to

clean it up. Cllr.Gill asked that further trouble be reported to the police and

this advice put in the newsletter

6/09/04 Report of Chairman

a)Tree Inspection – Risk Assessment

· Manor Green – Lopping only no pollarding (Tree Officers Inst)

· Satellite inspection revealed 158 trees and their conditions

b) Jubilee Garden – Maintenance

A professional gardener had quoted £50 per visit to maintain garden

ON THE RESOLUTION OF Cllr.HUGHES

SECONDED BY Cllr.BURLS

IT WAS RESOLVED that the gardener be hired

c) Wall extension

Walling cost £3500 but with grants this is more than covered.. It had

been suggested that a plaque be placed in the wall celebrating the village

as award winners – cost £136

ON THE RESOLUTION OF Cllr BAMBURY

SECONDED BY Cllr.BURLS

IT WAS RESOLVED that the plaque be purchased

d) Runway slide area will need safety surface and possibly fencing

e) Perrys Road garage area needs lighting and had received an adverse

report from best Kept Village judges due to litter. Vale Housing had

agreed to clear the area

f) Tree planting – Will request from District Council - 3 Village Hall

6 Cottage Road (Green) 3 Oak ? Church Green

g) RoSPA report – Reviewed and remedial work discussed

Cllr. Gill asked about bench and litter bins for Rec Field. Clerk to

Provide Cllr. Gill with catalogues .

ON THE RESOLUTION OF Cllr GILL
SECONDED BY Cllr.MULLEN

IT WAS RESOLVED that I metal bench and 1 litter bin be purchased

Cllr Gill reported that the new turf had used a vast amount of water

provided by Stanford FC

ON THE RESOLUTION OF Cllr.GILL

SECONDED BY Cllr.MILES

IT WAS RESOLVED that £30 be donated to the Football Club

7/09/04 Correspondence

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· Parishioner – A417 Request for additional road markings – supported Clerk to contact Highways

· Oxon CC – Fire Authoruty Risk Management Plan 04/05

· OALC – Notice of AGM

· Boundary Committee – Final Recommendations

· Oxon CC – Notice of Waste Disposal Meeting

· PPC Stanford – Copy of letter to Charity Commission re: Trustees

The Council are not happy about appointing trustees at this time. The

Parish Council Deputy Chair expressed a wish to correspond with the

PPC on behalf of the Parish Council

ON THE RESOLUTION OF Cllr HUGHES

SECONDED BY Cllr.MILES

IT WAS RESOLVED that the Deputy Chair would write to the PPC

8/09/04 Planning applications

· STA/18532/1 – 10 Cottage Road Amend permission STA/18532 reduce conservatory replace north window with opening doors – Supported

· STA/18746 – 11 Knolles Drive – Erection of conservatory – Supported

· STA/18723 – 21 Joyces Road - Erection of 2 storey side extension – Supported

· STA/5955/2 _ 21 Horsecroft – Erection of conservatory – Supported

· STA/3904/2 – 20 Huntersfield – Erection of breakfast room – Supported

· STA/18740-A – 3 White Horse Business Park – New Signage – Supported

· STA/866/5 – 12 Bow Road – Erection of outside staircase and dormer window to existing garage – Not supported – Visual in conservation area. Previous permission for original building stated no domestic occupancy

9/09/04 Monthly Statement of Accounts

ON THE RESOLUTION OF Cllr.McMORROW

SECONDED BY Clle.MILES

IT WAS RESOLVED that the statement of accounts be approved

10/09/04 To approve the accounts for payment

D.M.Dew Salary & expenses 669.96

J.Northcote Salary 124.80

Portwell Press Repro 15.81

OPFA Membership 35.00

Brit Telecomms Telephone 59.20

Playground Management Inspection 95.76

P.Gerring Mowing 88.13

P.Gill Battery expenses 114.78

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Viking Direct Office supplies 114.82

D.Rolls Salary 276.99

KJM Garden Services Mowing 87.50

Stanford FC Water 30.00

Items paid in July/August approved by Delegation Committee

D.M.Dew Salary & expenses 826.96

J.Northcote Salary 124.80

D.Rolls Salary 200.08

Stanford FC Electricity 36.81

P.G.McMorrow Wren kick start grant 755.70

Oxon CC Steetlight 822.50

Gopak Ltd Tables Mill.Hall 142.60

ON THE RESOLUTION OF Cllr.MULLEN

SECONDED BY Cllr.BURLS

IT WAS RESOLVED that the payments be approved

ON THE RESOLUTION OF Cllr BAMBURY

SECONDED BY Cllr BURLS

IT WAS RESOLVED that the meeting be suspended while the Internal

Auditor addressed the meeting.

M/s White said that the main problem with District Audit that years 97/98 and 98/99 they had no opinion due to they say insufficient information and lack of working papers. M/s White had targeted November to complete 97 - 00 (4 Years). She stated that she would see this task through to completion.

ON THE RESOLUTION OF Cllr GILL

SECONDED BY Cllr BAMBURY

IT WAS RESOLVED that the meeting be reopened

11/09/04 Report of District Councillor - Nil

12/09/04 Recreation & Leisure

Report attached

Questions/Comments from Parishioners

Mrs Greenwood reminded Council of the Stanford Forum in the Village Hall on Oct 30^th for all groups to encourage participation> help required to identify groups using rec field.

Next Meeting - Wednesday 3^rd November 2004

Following the meeting there was a discussion regarding obtaining recreation land and to identify areas

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