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| July 2003 |
Minutes
of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 2nd
July 2003 at Stanford Village Hall.
There were no comments/questions from Parishioners
Present:
Mr.P.G.McMorrow(Chair)
Mr.S.Bambury(Deputy Chair)
Mr.G.Hughes
Mr.P.Gill
Mr.B.Burls
Mr.M.Mullen
Mrs.L.Miles
Mrs.F.Shires
Mrs.A.Fitzgerald OConnor (County Councillor)
Mr.R.Sharp(District Councillor)
I member of public
1/07/03 Apologies: Mrs.G.McMorrow
2/07/03
Declarations of Interest by Councillors on any agenda item
Cllr.Bambury Item 12 accounts for payment
3.07/03
Minutes of previous meeting 4th June 2003
Item 9/06/03 (a) delete last sentence insert ON THE RESOLUTION
OF Cllr BAMBURY SECONDED BY Cllr.HUGHES IT WAS
RESOLVED that Mr.B.Dancer be approached to fill this position.
Item 10/06/03 Insert three councillors declaring interest as at 2/06/03
left the meeting
Recreation & Leisure report point 3 delete a from boarders
ON THE RESOLUTION OF Cllr.HUGHES
SECONDED BY Cllr.MILES
IT WAS RESOLVED that the minutes be approved and signed as a
true record
4/07/03
Report of District Councillor
The new District Councillor introduced himself and thanked the
electors of Stanford in the Vale for electing him.He explained that
Wednesday evenings were busy for him also being a District Council
training night. He had been selected to serve on several committees
including environmental, Faringdon area advisory and joint economic
forum and also the Stanford bus committee. Following talks with the
Stanford parish Clerk he had made enquiries regarding s106 Forest
Grove and had been told that once decided distribution cannot be
changed but money had gone towards the mobile library. He asked
1/5
for newsletter deadlines and was available for questions from
parishioners. Chairman thanked Mr.Sharp for his attendance and stated
the Council had not been consulted about s106 and that it was hoped
following Parish Council pressure a school crossing would be built in
the High ST.
5/07/03
Report of County Councillor
It had been a busy month 2 meetings to discuss the Oxfordshire
Structure Plan there had been a vote to build on Green Belt land.
Oxfordshire must take its share of housing with Banbury and Upper
Heyford being looked at the County must plan ahead. Other meetings
Included Youth Art partnership, a strategic plan for art across the
County, especially for problem children. Learning and Scrutiny
Committee, adoption meeting. Attended opening of new residential
home in Wallingford formed from a partnership.Some present homes
are not up to standard ie wheelchair access, secure areas and those that
cannot be brought up to standard will be sold..
Councillor has talked to Highways regarding overgrown roundabouts.
There were discussions regarding housing at Grove and also with Cllr
Gill regarding funding for art work on the kick-wall
6/07/03
Report of Clerk
There were no applicants for the Village Hall vacancies
Had received several complaints regarding Hedges/Trees overhanging
paths/ pavements. Will contact contractor to cut back after checking
with D.Wilson homes about their boundary responsibility.
2 videos handed to Council for circulation regarding Ethical Standards.
Quality Council booklet circulated including section on Double
Taxation.
7/07/03
Report of Chairman
Council has been made aware of a gang-mower available at £75.
Recommended by ex- councillors and experts as being able to cut
both time and money.
ON THE RESOLUTION OF Cllr.BAMBURY
SECONDED BY Cllr.MULLEN
IT WAS RESOLVED THAT the Council purchase the mower cost £75
It was thought that the mower cutting height should be higher to avoid
damage to the machine.
Finance all the £25,000 in bank is earmarked there is no other
money for spending. Chairman detailed future expenses and
commitments compared with our present and expected assets.
Delivery of the Jubilee Stone is due and would need help in off-
loading. District Councillor Sharp offered use of fork lift if needed.
Part of Quality Parish and in fact whole government thoughts were
2/5
Increased electronic information and the village was lucky to have
Mr.R.Dew who had advised the Council on many occasions and had
produced the Parish Council web-site..He was willing to spend 1 hour
per week on Council IT matters.
ON THE RESOLUTION OF Cllr.HUGHES
SECONDED BY Cllr.BURLS
IT WAS RESOLVED that a vote of thanks be given to Richard Dew
and that a rate of £6.50 per hour be paid for his time as per other
employees
Cllr. Miles offered help with web-site access
Accounts now needed to be audited at cost to Council
ON THE RESOLUTION OF Cllr.HUGHES
SECONDED BY Cllr.BAMBURY
IT WAS RESOLVED that the accounts be completed
Grant applications - Council is expecting a £23,000 grant from WREN
although there is a 6 week waiting period., for roundabout,floodlights
and skateboard equipt. Chairman to contact Wren and SEC re
payment delay on floodlights. Youth shelter is complete and lights to
fitted from floodlights. Jubilee Garden wall extension
ON THE RESOLUTION OF Cllr HUGHES
SECONDED BY Cllr.BURLS
IT WAS RESOLVED that application be made for a PPC grant.
Cllr. Hughes stated that he was surprised to receive an individual
letter from the PPC regarding the terms and conditions of grant
payments.
At this point
ON THE RESOLUTION OF Cllr.BAMBURY
SECONDED BY Cllr.SHIRES
IT WAS RESOLVED that the meeting be closed in order that
S.Grinsted could speak about skateboard equipt. etc. Chairman
informed him that nothing could be done until at least September
and suggested that 2 items of equipt. be chosen considering type ,
construction and manufacture. A large amount of money had already
been spent on the surface area.
ON THE RESOLUTION OF Cllr.SHIRES
SECONDED BY Cllr.BURLS
IT WAS RESOLVED that the meeting be reconvened
8/07/03
Correspondence
a) RoSPA Inspection July
b) Vale of White Horse DC - Newsletter PC allowances - Stanford
PC pay Travelling & Subsistence only
c) Oxfordshire CC Electoral review
d) RPS (Planning) Appeal Hill Farm, Gainfield VWHDC forgot
3/5
to tell us about this appeal.
e) Wantage Conservative Party Village Hall Lottery Funding
f) Thames Valley Police Non- emergency call handling
g) Thames Valley Police - Community Officer of Year Award
h) Standards Board Declaration of Interests Viseo
I) Office of Deputy Prime- Minister Quality Councils
j) PPC _ Grant applications re supporting statements
9/07/03
Planning applications
STA/15760/1 Land at Priors Farm Renewal of planning
permission for conversion ,alteration of existing
outbuilding into 1 residential unit - Supported
STA/11606/1 12 Neville Way Erection of Conservatory
Supported
ON THE RESOLUTION OF Cllr GILL
SECONDED BY Cllr BURLS
IT WAS RESOLVED that these applications be supported
10/07/03
To approve monthly statement of accounts
Accounts do not reconcile by 5p due to Lloyds Bank error to be
adjusted this month.
ON THE RESOLUTION OF Cllr.HUGHES
SECONDED BY Cllr.MULLEN
IT WAS RESOLVED that the statement of accounts be approved
11/07/03
Accounts for payment
£
D.M.Dew Salary & Expenses 618.03
J.Northcote salary 120.00
Cotswold Playgrounds Playarea/garden/shelter 3260.63
Natures Keepers Jubilee garden 1000.00
Goodwood Tree care Jubilee garden 446.50
Dept of Physics(OU) Office Equipt 58.75
Portwell Press Repro 16.32
VWHDC Election expenses 49.00
A.Norton Salary 136.50
D.Rolls Salary,fuel & repairs 127.46
KJM Garden Services Mowing 87.50
ON THE RESOLUTION OF Cllr. BURLS
SECONDED BY Cllr.GILL
IT WAS RESOLVED that the accounts be paid
ON THE RESOLUTION OF Cllr. MULLEN
4/5
SECONDED BY Cllr.BURLS
IT WAS RESOLVED that August payments (No meeting) be
delegated..
12/07/03
Parish plan
Deferred until September meeting
13/07/03
Recreation and Leisure
Report of Chairman Cllr Gill
MUGA : Is now constantly in use although only organised groups are Scouts,Youth Club and Football Club.Some families have asked about tennis and Tuesday looks like being the set day and evening.We also have a group of ladies interested in Netball. They plan to start next Wednesday 9th July. These times must noe be listed on the notice board next to the MUGA. Still need a booking clerk.
Thank you to councillors who helped pick up stones and erect the notice board. David Gauntlet has collected the stones and he has also offered to roll the whole area. It will be particularly a good time at present as the soil is a little softer.
The pathways have been laid with tarmac although one path is too high and the gate is sticking. The contractor will attend to this.
I have given the Turfing Plan to the site manager at Forest Grove so we await that development.
Two young artists from Oxford alongside some of our young people spent last Sunday afternoon repainting the KickWall, which is now more acceptable to all. Let us hope it remains so.
I have asked Darren to lock the large gate in the Playarea. I have also noted that one of the small gates needs some maintenance.
The Football Foundation decision could be known by mid August
The above means we will have to pay the interim payment on the Floodlight columns before the end of July
We still need to set a date to share the specifications/costs to decide which skateboard equipment we need to purchase when we have some more funding. At present we have £6,250 pledged from the PPC and the Vale District Council. Sam Grinstead and I have just applied for £10,000 from Innogy Power in your Project
P.Gill Chairman Recreation & Leisure 2.7.03
There being no further business ON THE RESOLUTION OF Cllr.BAMBURY
SECONDED BY Cllr.BURLS the meeting was closed
5/5
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