Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 5 June 2002 at Stanford Village Hall.

Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 5 June 2002 at Stanford Village Hall.

At the invitation of the Chairman PC Holder attended the meeting to discuss the recent vandalism and damage occurring in the village.He detailed procedures  that would apply due to the age group of alleged offenders ie anti-social behaviour orders.he asked for help from villagers in noting who was where and times and stressed that he was not asking others to do his job but rather help the police in identifying culprits by this time/place report.He hoped that various village organisations would get involved and that they could get together with him,compare notes and say what had happened,time and place.Chairman said that CCTV had been suggested,and while PC Holder agreed to make contact with Crime Officer regarding this he also reminded the Council that the Human Rights Law placed restrictions on camera use plus the cameras themselves became a target for vandalism.Chairman reported that it would cost £1000 to repair the wet/pour surface in the playarea which had been ‘dug up’ by vandals.PC Holder asked that a larger sign be placed on the wall forbidding the use of the area to over 12’s.Mr.Sandels reported tree bark being stripped in the rec.field.Chairman thanked PC Holder for his time and advice.

There being no questions from parishioners the chairman opened the meeting.

Present:     

    Mr.P.G.McMorrow                         Mr.S.Bambury

                        Mr.G.Hughes                                   Mr.A.Bungay

                        Mr.M.Williams                                  Mrs.R.Packer

                        Mr.G.Sandels

1/06/02            Apologies            Mr.P.Gill(Holiday), Mr.B.Burls(Holiday), County Cllr.

2/06/02            Minutes of Annual meeting 1 May 2002

                        Proposed Mr.Hughes seconded Mr.Sandels minutes be approved –

                        Carried.

3/06/02            Matters arising

                        10/5/02 Mrs.Packer reported that STA/9003/1 had been withdrawn.

4/06/02             Minutes of Annual Parish Meeting 15 May 2002

                        Proposed Mr.Bungay seconded Mr Hughes minutes be approved –

                        Carried.

5/06/02            Matters arising

                        11.Confirmation of two places booked

6/06/02            Report of District Councillor

                        1.The motion regarding the A417 closure was put to the Council on

                           15 May and received full support.I await the outcome at County

                            level.I hope measurers will be put in place to avoid the huge

                            problems caused in Stanford and the neighbouring villages.

                        2.The Vale has launched its web site www.whitehorsedc.gov.uk

                        3.The Faringdon Healthcheck Coordinator is to hold a meeting on June

                            12 in Buckland for a group of villages including Stanford.

                        4.The Youth Forum is to have a “taster “ session for year 9 children on

                            June 24.

                        5.I was honoured to be made Vice-Chairman of the Council on May

                           15^th.

                        6.The application for 13 houses by Burley Homes has been withdrawn.

                            (on A417)

                        7.Many villagers have expressed their concern about the verge adjacent

                           to the A417,which is in a dreadful state.I hope the contractors will

                           restore it properly and that the Parish Council will ensure that they

                           do.

7/06/02            Report of County Councillor

                        The Councillor had made enquiries regarding the £168,500 paid by

                        David Wilson Homes to the County Council.It transpired that £120000

                        was earmarked for education,£30000 for transport and £10000 for

                        library services..The Councillor has further asked how much of the

                        education and transport money will be coming to Stanford and how

                        will the mobile library for the village be improved.The Parish Council

                        should have been involved in planning and had in fact attended

meetings before permission was granted,Councillors McMorrow,Sandels and Williams meeting with both the planning chairman and leader of the Council.The parishcouncil awaits explanation of the distribution of monies.

8/06/02            Correspondence

                        a)Mr.J.Wentworth – 3 letters regarding  resignation from volunteer

                                                          grass cutting,general state of village and name of

                         person interested in paid employment grass cutting.Clerk to contact

                         Biffa regarding loose waste.Mr.Williams proposed a vote of thanks to

                         Mr.Wentworth for his efforts in grasscutting.At this point Chairman

                         gave details of new mowers as demonstrated by Buscot Chainsaws

                         cost £4500.Mr.Williams to cost Allen mowers.A strimmer is being

                         held by the Church.Mr.Williams asked that as money was available

                         for a new mower what was the position regarding the grant for the

                         village hall kitchen.Chairman said that now we have to pay for grass

                         cutting and the damage to playarea money was not readily available.

                         Mr.Williams proposed a grant of £500 seconded by Mrs.Packer.There

                         followed a heated discussion including the other items incurring PC

 expenditure. Chairman stated that there was a failure by the Parish   Council Village Hall representatives to communicate the need for kitchen units or to request inclusion on expenses budget Clerk stated that following the Council request to look atthe finances,he had “found” £1000  available although this was beforethe playarea vandalism had occurred.Mr.Williams withdrew his original proposal  and proposed a grant of £250 seconded by Mrs.Packer – carried unanimously.

                         Grass cutting payment £6 per hour as per handyman

                         b)Vale of White Horse DC – Grant of £300 towards Jubilee garden

                         c) **     *  ****  ****   **  -  Healthcheck June 12^th Buckland

                         d) **     *  ****  ****   **  -  Access information

                         e) **     *  ****  ****   **  - Standards committee members/receipt of

                                                                        Local Code of Conduct documents

                         f) **    *  ****  ****   **  - Amenity tree planting list

                         g) Oxfordshire CC – Golden Jubilee – Commonwealth games baton

                                                            passing through Oxford 15 July Kassam

                             Stadium.

                        h) Oxfordshire CC – White Horse Countryways

i) Audit Commission – External Audit appointment  - confirmation

j) Lloyds TSB – Details of new accounts available

k)Parishioner – Re Handyman.Layby provision opp Vale garage.To

                          next agenda.

9/06/02             Planning applications – nil

10/06/02             Monthly statement of accounts

Mr.Williams and Mrs.Packer objected to the accounts.Mr.Bambury declared an interest.Proposed Mr.Hughes seconded Mr.Sandels accounts be approved - carried.

11/06/02             Accounts for payment

                         OALC                                     Membership Fees                     256.20

                        British Telecom                       Telephone                                 51.66

                        Vale of White Horse DC       Litter Bin                               120.00

                        Handy Garden Machinery             Mower repair                             71.02

                        Simpson & Grimes                   Bus shelter repair                   95.03

                        OALC                                     Standing orders                            6.00

                        P.Gerring                                 Grass cutting                            88.13

                        D.M.Dew                                Salary & expenses                  459.39

                        J.Northcote                              Salary                                       103.20

                        OPFA                                      Awayday                                   30.00

                        Portwell Press                          Repro standing orders                 8.23

                        Village Hall                              Grant donation                       250.00

                        KJM Garden Services                       Grass cutting                            87.50

                        Mr.Bambury declared an interest.Proposed by Mr.Bungay seconded

                        by Mr.Hughes accounts be paid – carried

12/06/02             Car Parking  - To next agenda

13/06/02            Engraved plaques

                        Mr.Williams to cost acid etching of plaques

14/06/02            CPRE and Code of Conduct

                        Clerk said that it had come to his attention that as CPRE,of which

                        Council was a member,was a private body it was necessary to declare

                        Membership.The DC(Monitoring Officer) was prepared to accept

                        single notification of declaration.proposed Mr.Hughes seconded Mr.

                        Bungay this be done – carried

15/06/02            Rural Transport – Information

                        Mr.Bambury had received a disc containing 20 pages of timetables.He

                        will produce several hard copies free of charge to be placed at suitable

                        sites.

16/06/02            Newsletter

                        Articles re vandalism in village

17/06/02            Recreation and Leisure

                        Referring to the drawing from the sub-committee meeting,Mr.Sandels

                        said that Junior football should read general recreation..Mr.Bungay

                        asked about the two pitches touching – the football club are aware.Mr.

                        Sandels requested that seating be placed where all sports could be

                        viewed.Mrs.Packer asked about storage for posts etc.and was

                        concerned that posts on the Muga would obstruct tennis.Mr.Sandels

                        proposed a vote of thanks to those concerned with the Jubilee

                        celebrations on the field.

18/06/02            Any other business

                        Chairman reminded Council that the Vicar had asked for flowers from

                        gardens rather than purchased.Theme to be decided.

                        At this time the correspondence regarding the football club was

                        discussed – Mr.Williams and Mr.Bungay declaring interests and

                        leaving the meeting.Letter from FC regarding key for gate and request

for info on fence contractors also notification of celebrations on 3 June.Also letter from solicitors regarding lease detailing contract terms

and that if agreement cannot be reached within next few weeks the Court will be asked to settle.Mrs.Packer asked if this could not be settled without solicitors,but Chairman said it is too late for that.There was also discussion regarding the previous mentioned equipment storage being at the club and other alternatives.

Questions/comments from parishioners

Nil