Sam Grinstead asked if the specifications and prices received from contractors could be seen. Chairman will arrange for this to be done in the near future.

 

Present:          Mr.P.G.McMorrow(Chair)               Mr.S.Bambury(Deputy Chair)

                       

                        Mr.G.Hughes                                     Mr.P.Gill

 

                        Mrs. G.McMorrow                            Mr.M.Mullen

 

                        Mrs. L.Miles                                      Mrs.F.Shires

 

1/06/03            Apologies: Mr.B.Burls (School Duties) Cllr Fitzgerald – 0’Connor

 

2/06/03            Declarations of interest by Councillors on any Agenda Items

 

                        Cllr.P. McMorrow, Cllr.G.McMorrow, Cllr. M. Mullen

                        Item 10 – Planning – STA/16812/1

 

3/06/03            Minutes of previous meeting 14^th May 2003 Annual meeting

 

                        ON THE PROPOSITION OF Cllr. HUGHES

                        SECONDED BY Cllr GILL

                        IT WAS RESOLVED that the minutes be approved and signed as

                        a true record.

 

4/06/03            Minutes of previous meeting 21^st May 2003 Annual parish

 

                        4. County Cllr’s report – School Budgets last line change to

                            2003/2004.

                        ON THE PROPOSITION OF MR.McMORROW

                        SECONDED BY Mrs.McMORROW

                        IT WAS RESOLVED that following this change the minutes be

                        approved and signed as a true record.

 

                        Cllr. Mullen asked about a County Councillor response to questions at

                        the previous meeting ie Police funding and increased taxation.

                        Chairman assured meeting that the County Councillor will respond.

 

5/06/03            Report of District Councillor – Nil

 

6/06/03            Report of County Councillor

 

                        Nil – Is available as always for problems.

 

7/06/03            Report of Clerk

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                        Had spoken to Mr.Sharp the new District Councillor who said he was

                        usually unavailable on Wednesdays to attend meetings. Clerk offered

                        to read report if provided.

                        Good councillor guides provided for new Councillors. The course for

                        New councillors was again mentioned for those who wished to attend

                        Mr.G.Scarrott had inspected the recreation ground and could see no

                        problem in siting the annual fair.

                        MUGA bookings – had received an enquiry regarding booking clerk

                        Broadband – meeting tonight – PC has registered an interest

                        Chapel Rd. path and wall – had spoken to enforcement officers

                        without success, County Highways to inspected what was their

                        recommendation.

 

8/06/03            Report of Chairman

 

                        Requested that Cllr. Isaac’s warning of further large increases in

                        Local Government 2004 –05 by OCC and VWHDC be included in the

                        next Newsletter. Appreciation for Cllr Bambury’s sterling work in

                        coping with an extra large Newsletter at such a short notice.

                        Clerk to write to Mr.S.Maskell expressing our gratitude for his efforts

                        in collating the information for OCC in respect of Public Transport.

                        The PC lack his expertise and personal knowledge and are doubly

                        grateful to him for the work he has undertaken and his agreement to

                        act as our community’s transport representative. Mr.G.Sandels will

                        continue to assist Mr.Maskell in that role.

                        An update on the High Street crossing  - Clerk confirmed that nothing

                        had as yet been heard.

                        Jubilee garden - £4000 maximum grant had already been awarded

                        Notice Board for recreation field had arrived – to be sited and

                        Installed at a date convenient to Councillors – Date confirmed..Clerk

                        to investigate wording for restrictions and rules of use on field.

                        Council’s thanks to Ian Watts for repairing the Village Hall notice

                        board damage by vandals

                        P.Gerring to cut hedges along A417

                        Cllr. Gill had received complaints regarding car parking blocking

                        entrances in Huntersfield. This is a Police matter.

Residents of Ock Meadow requested use of Council mower – there

would be an insurance problem. The residents were contacted

regarding mowing and all had declined to answer, the mowing was

now the responsibility of VWHDC

 

 

9/06/03            Correspondence

 

a)      OALC – standard contract for internal auditor – Clerk stated

         that he was concerned that due to the financial dispute an

         internal auditor had not yet been appointed and legally we

should appoint one. It was recommended that Mr.B.Dancer be

approached to fill this position.

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b)      Football Foundation – Further enquiries regarding grant application

c)      VWHDC – Goodsports / mini soccer days at Rec Field 25-26/7,4/8.

d)      Tree crowning - 60 Faringdon Road

e)      Business Link – Broadband – Notification of meeting 4/6/03

f)        PPC – request further receipts etc before grant is paid – Chairman

     has replied expressing concern over delay in payment and

     need of further proof of payment and satisfaction.

g)      Mr.Major and residents St.Denys Close – Difficulty in access to the

  Close due to parking.

Following enquiries with OCC they would only be able to restrict

parking with the authority of the Police. It would take 12 months to

obtain legal agreement and would cost £4000 - £4800 being legal fees. Clerk to inform Mr.Major

 

10/06/03          Planning applications

 

STA/16812/1 The Flower Barn Chapel Road – Erection of a

Conservatory

ON THE PROPOSITION OF Cllr. HUGHES

SECONDED BT Cllr.GILL

IT WAS RESOLVED that the application be supported

 

11/06/03          Approval of Monthly Statement of Accounts

 

ON THE PROPOSITION OF Cllr. HUGHES

SECONDED BY Cllr.MULLEN

IT WAS RESOLVED that the statement of accounts be approved

 

Clerk explained that there was a cash flow problem and although money was due in ( approx £23000) at the present moment we would be unable to pay any other bills other than those presented this month.

 

12/06/03          Accounts for payment

 

                        DM Dew                      Salary & expenses                    583.03

                        J.Northcote                  Salary                                       126.00

                        D.Rolls             Salary & expenses                    411.73

                        R.New                         Salary                                         17.50

                        OALC                         Publications                                  6.60

                        British Telecom Telephone                                  55.81

                        Grimshaw Kinnear        MUGA                                11417.53

                        Harry Stebbing Notice Board                           592.79

 

                        ON THE PROPOSITION OF Cllr BAMBURY

                        SECONDED by Cllr. MILES

                        IT WAS RESOLVED that the accounts be paid

 

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13/06/03          Parish Plan – Does the Village need one ?

 

 

                        Following discussion Councillors to be given time to consider the

                        the parish plan. Clerk to obtain information pack and details of grant.

 

                        ON THE PROPOSITION OF Cllr.SHIRES

                        SECONDED BY Cllr. MULLEN

                        IT WAS RESOLVED that the item be carried to the next agenda

                        for further consideration

 

14/06/03          Summer Festival – Parish Council Stall

 

                        Chairman to contact organisers. Council unable to staff a stall

 

15/06 03          Election of working party/committees

 

                        Cllr.Burls had expressed an interest in any committee and was

                        elected as a Village Hall representative. 3 vacancies to be advertised

                         recreation and Leisure  Committee Cllr. P.Gill  (Chair)

                        B.Burls M.Mullen         S.Bambury

                        P.G.McMorrow                       G.McMorrow

 

16/06/03          Recreation and Leisure

 

                        The Chairman’s report ( attached – Cllrs have their copy )was

                        Discussed.

 

                        ON THE PROPOSITION OF Cllr GILL

                        SECONDED BY Cllr. BAMBURY

                        IT WAS RESOLVED that the report be approved

 

                        ON THE PROPOSITION OF Cllr. BAMBURY

                        SECONDED BY Cllr.G.McMORROW

                        IT WAS RESOLVED that the meeting be closed 2230

 

Parishioners questions

 

Mrs Greenwood stated that the Village Hall had grant delays so it was not only the PC

She gave details of hall trustees and hoped that the advert would work better for the PC than it had for the management committee. She said that there was an Environmental Group but it was in virtual hibernation due to lack of support.

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  Leisure and Recreation Report -  June 2003

 

 

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