Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 12th March 2008 in the Millennium Hall Stanford in the Vale

 

Mr. R.Cornish (Parishioner) asked that Council consider as other local councils had done the question of  Sustainability of the environment and gave council a leaflet that had been produced on this subject. Council thanked Mr.Cornish and agreed to publish in the newsletter and the matter would be discussed hopefully with other parishioners at the Annual Parish Meeting on 16th April 2008

 

The Internal Auditor detailed progress on reworking the accounts. 2001-02 and 2002-03 were completed and needed checking with Chairman and Clerk. The remainder of outstanding accounts should be completed by Easter and will be ready to send to the auditors. There was further discussion on which accountancy system was to be used in future and while the clerk argued the case for the Governments “soft touch” approach it was felt that the accruals system should be used. Clerk and Ms White to consider the available software packages.

 

Present:          Cllr.P.G.McMorrow(Chair)                           Cllr.S.Bambury(Dep.Chair)

                                    Cllr.G.Hughes                                                Cllr.P.Gill

                                    Cllr.Mrs.G.McMorrow                                 Cllr.M.Isaacs

 

                                    Cllr.R.Sharp(District Cllr)     Ms.C.White(Int.Auditor)       D.M.Dew(Clerk)

 

!/03/08             Apologies

 

                                    Cllr.B.Burls(Business)   Cllr.D.Monahan Smith(Ill)         Cllr.M.Vallis(Family)

                                    Cllr.M.Tilley(County & Dist Council Business)

 

2/03/08                        Declaration of Interest by Councillors on any agenda item

 

                                    Cllr P.G.McMorrow/ Cllr Mrs G.McMorrow – Item 08/03/08 STA/20456

 

3/03/08                        Minutes of previous meeting 9th January 2008 to be received and signed as a true

                                    record

 

                                    ON THE RESOLUTION OF Cllr.HUGHES

                                    SECONDED BY Cllr.Mrs McMORROW

                                    IT WAS RESOLVED that the minutes be approved

 

4/03/08                        Report of County Councillor

 

                                    Nil

 

5/03/08                        Report of Clerk

 

·        Salaries 2008/09  Clerk  £11.50 per hour  Handymen  £7.25 per hour

Litter picking £60 per month

 

ON THE RESOLUTION OF Cllr.BAMBURY

SECONDED BY Cllr.HUGHES

 

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IT WAS RESOLVED that these rates be approved

 

·        Vandalism – Problems with broken glass on Church Green where a child received

cuts and the refurbished notice board in rec field had been damaged and had now been removed by the handymen

 

·        Grants – It was resolved that £50 be granted to Independent Advice Centre Wantage

Cllr. Gill asked what other organisations has requested grants. Clerk stated that any non local organisations and those previously disregarded had not been presented to Council but would supply their applications at the next meeting.

 

·        Bow Road Clearance – Clerk read letter from Riparian owner Mrs Champion where she disputed our right to carry out work completed and also the Council reply including an invoice for £1055. No reply has yet been received. Clerk to delay sending“Proof of Posting” reminder to Mrs Champion. Chairman informed Council of his suggested scheme to transfer a strip of land adjacent to brook to enable machinery to access. Council to consider suggestion and item to next agenda/meeting.

 

·        Notice Boards – Clerk reported that other users had keys and recently found that required legal notices regarding council meetings had been covered by other posters.

It was resolved that only the Clerk should have keys and all others should be returned to the Clerk. If this failed locks could be changed.

 

·        Code of Practice in Handling complaints – Clerk presented  a new Code of Practice

For handling complaints. It was resolved that the new code be accepted (Annex A)

 

·        Clerk informed council that the Freedom of Information Act had allowed councils to charge a fee for providing this information. It appeared that we were charching in excess by allowing Clerks time and it was therefore resolved to change the fee to 10p per page plus any postal charges.

 

·        The handymen have asked for  a budget to plant flower beds their consideration being £1000. It was agreed that £300 be made available to start.

 

 

6/03/08                        Chairmans report inc items for next agenda

 

                                    Chairman stated that all he had to say regarding Bow Road had been covered but that

                                    problems were still apparent further along the brook where there is a different owner. Clerk

                                    to write to this owner.

                                    Informed council that there is a meeting with the PPC to discuss the proposed War

                                    Memorial. Cllr.Bambury said he had received a request that the present site be considered

                                    and existing stone be incorporated

                                    Cllr. Gill informed council that he was now a member of the Neighbourhood Action Group

                                    which covered various villages throughout the area. Meeting every two months the main

                                    concern at the moment is speeding.

 

7/03/08                        Correspondence

 

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·        Mrs.D.Champion – Re Bow Road as detailed to council

·        Stanford PCC – Mower repair and churchyard mowing

·        Stanford PPC – Support for footpath for climbing net

·        OPFA – Seminar Steeple Aston 14th May 2008

·        ORCC – OCC review of primary school provision

·        Vale of WHDC – Celebrating Youth in the Vale – After discussion council nominated Kirsty Hughes to attend the lunch 26th April Abingdon Guildhall

 

8/03/08                        Planning applications

                                     

                                    STA/8032/3 10 Sheards Lane – Pitched roof to replace flat roof at front and rear of

                                                                                       House.  Erection of double garage and gazebo

 

                                    STA/29456 Silkie Chapel Road – Erection of single storey rear conservatory

 

                                    STA/7904/36 Springfield CPS 8 & 9 White Horse Business Park – Sub division into 9no

                                                                                                                                                small units alterations

                                    to fenestration and additional 1st floor for office, industrial and storage uses B1, B2 and B8

 

                                    ON THE RESOLUTION OF Cllr.GILL

                                    SECONDED BY Cllr.HUGHES

                                    IT WAS RESOLVED that there were no objections to these applications

 

9/03/08                        Report of District Councillor

 

                                    There will be a grants meeting in March but there has been a 9% cut in grant budget. The

                                    Traffic Advisory Committee was targeting speeding in Stanford especially by youths. The

                                    bus passes giving concessionary fares will not become valid until 9.30am for journeys

                                    starting in the Vale. The District Council have appointed a Climate Change Officer !

                                    Community groups wishing to use District Council owned venues will now have to pay full

                                    price, and all venues opening hours are to be reviewed.

 

10/03/08          To approve monthly statement of accounts

 

                                    ON THE RESOLUTION OF Cllr. ISAACS

                                    SECONDED BY Cllr. HUGHES

                                    IT WAS RESOLVED that the monthly statement of accounts be approved

 

11/03/08          To authorise accounts for payment

 

                                    D.Rolls                                                 Salary & Expenses                               350.04

                                    C.J.Rolls                                              Salary & Expenses                               427.00

                                    Challow Stn Garage                              Mower repair                                       122.20

                                    Buildbase                                             Paint                                                       16.91

                                    Blackwell & Froud                               Hedging                                                  29.38

                                    Handy                                                  Mower spares                                          3.13

                                    CPRE                                                  Membership                                           28.00

                                    Stanford URC                                      Hall hire                                                  16.00

                                    D.M.Dew                                             Salary,Casual Wages & Expenses    1290.72

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                                    ON THE RESOLUTION OF Cllr. BAMBURY

                                    SECONDED BY Cllr.GILL

                                    IT WAS RESOLVED that the accounts be paid

 

12/03/08          To approve Planning & Finance(Bills) Committee decisions February 2008

 

                                    ON THE RESOLUTION OF Cllr.BAMBURY

                                    SECONDED BY Cllr.Mrs.McMORROW

                                    IT WAS RESOLVED that the decisions  (annex B) be approved

 

13/03/08          Recreation and Leisure report

 

Projects: -

 

·        Timescale re erection of Pyramid Climbing Frames and Picnic Tables- Mark Isaacs.

·        Proposal: More benches for Recreation Ground by skate park and Junior Football Pitch -summer. ‘ Rootfast’ have special offers at present .Item to next agenda

Maintenance:

 

·         Higher fence issue at Football Club still to be agreed

  • Gate and timber rails and wire mesh have been placed (Some still to complete) at Huntersfield side of Village Park Fencing to improve entrance / exit from park and Village Hall. The intention to discourage climbing and further breakages. (D.Rolls)
  • Concrete posts have been replaced at the recreation ground.

           (Darren Rolls). Fencing still needs fixing

  • Village looking clear of litter. Grass cutting has started and everywhere looking very good.
  • The Jubilee Garden and area around has been trimmed and weeded.
  • Timber treatment is also being done.
  • Proposal- we level areas on the A417 verge opposite the H and J and send invoice to Highways. I have plenty of grass seed and can spread over to renovate.
  • Will spread more grass seed on banked area at Recreation Ground.
  • Skate park now needs repainting- PG and MV to organise.
  • It will be good to get the new trailer collecting all debris from cuttings and taken to be re-cycled but no space to house once assembled.
  • Barrels and pump for diesel to be ready ASAP for delivery or else grass cutting will be hampered.

 

 

 

 

 

 

 

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