Minutes of the ANNUAL MEETING of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 14th May 2008 in the Millennium Hall Stanford in the Vale

 

There were no questions from Parishioners

 

Present:          Cllr.P.G.McMorrow              Cllr. B.Burls               Cllr. Mrs. G.McMorrow

                        Cllr.M.Vallis                          Cllr.P.Gill  ((@ 7.45)          

 

                        Cllr.M.Tilley (County Council)         Cllr.R.Sharp (District Council)          D.M.Dew (Clerk)

 

1/05/08            Apologies

 

                        Cllr.M.Isaacs(Business)            Cllr.S.Bambury(Personal)         Cllr.D.Monahan Smith(Personal)

                        Cllr.P.Gill(Personal to 7.45)   Cllr. G.Hughes (Medical )      Ms.C.White(Internal Auditor)

 

2/05/08            Declarations of Interest by Councillors on any agenda item

 

                        Nil

 

3/05/08            Election of Officers

 

                        Chairman – Cllr.P.G.McMorrow  

                 Proposed Cllr.Burls Seconded Cllr Mrs.McMorrow

                        Dep Chair – Cllr.S.Bambury

                                     Proposed Cllr.Mrs.McMorrow Seconded Cllr.Burls

                        Hon Sec. -    Cllr.S.Bambury

                                     Proposed Cllr.Mrs McMorrow Seconded Cllr.Vallis

                        Senior Cllrs. – Cllr.G.Hughes/Cllr.B.Burls

 Proposed Cllr Mrs McMorrow Seconded Cllr Vallis

 

4/05/08            Election of Trustees as required

 

                        Village Hall -  Cllr P.Gill and Cllr.B.Burls will continue as Trustees

 

5/05/08            Election of Committees

 

                    It was proposed by Cllr.Mrs McMorrow and seconded by Cllr Burls that the Committee Members  of the General Purposes (Planning & Finance) and Recreation & Leisure Committees be as in the previous year – Carried

 

6/05/08        Minutes of previous meeting 12th March 2008 to be received and signed as a true record

 

                    ON THE RESOLUTION OF Cllr P.GILL

                        SECONDED BY Cllr Mrs G.McMorrow

                        IT WAS RESOLVED that the minutes be signed as a true record

 

7/05/08            Minutes of Annual Parish Meeting 16th April 2008 to be received and signed as a true record

 

 

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Item 6 Point 5 Delete macine Insert machine

                        After this change

                        ON THE RESOLUTION OF Cllr.Mrs.McMORROW

                        SECONDED BY Cllr. P.GILL

                        IT WAS RESOLVED that the minutes be signed as a true record

 

8/05/08            Report of County Councillor

 

Councillor will ask for 20mph limit in Van Diemans and will also follow up the the County promised recreational land at the old quarry

 

9/05/08            Report of Clerk

 

                        There had been no reported vandalism since last meeting although the Police had been called to the

                        School playground on a Sunday evening .                     

No end of year accounts were presented due to the internal auditor working on and bringing up to date  previous years and there was little point in approving accounts that would be altered

Environmental Sustainability to next agenda

 

10/05/08          Report of Chairman

 

·        The local elections of 2007 saw the present council returned unopposed. Councillors thank the parishioners for this vote of  confidence. We welcomed Mr.M.Vallis as one of the UK’s youngest councillors.

·        The July floods brought concerns over isolation of our village with the A417, Bow Road, Shellingford, Hatford and the A420 flooded at important locations. The Parish Council contacted all relevant authorities who sent representatives to our village within days – we continue to pursue action to attempt to prevent re-occurrence of the isolation with those authorities and the riparian at Bow Road, Horsecroft and the A417.

·        Vandalism to property was costing some £80 per week at one stage this year. Fortunately the situation improved and one young person was successfully prosecuted for setting fire to safety surfacing on the junior play area. We are grateful and appreciative of the speedy action by villagers then and also again this week when the school fencing was again set ablaze for the second time in a year.

·        Our community received two awards in the Village of the Year Competition, for conservation and for community and youth activities. The Best Kept Village Competition has been discontinued having run for fifty years. We commissioned an Honours Board listing the twelve awards gained from 2000 and the previous Best Kept Large Village Award from 1982.

·        On behalf of the Parish Council and our Community we offer our thanks to the following benefactors: The Public Purposes Charity, Oxfordshire Youth Organisation, WREN, Sweet Fuels, M.J.Cox, Cobra Pumps and Pump Parts. The PPC financed our purchase of the John Deere mowing machine, the new footpath across Church Green, the repair of the damaged corner of that green and are providing the kick start to £10,000 of external funding from WREN in addition to covering the cost of access to the proposed new equipment. Fuel for our grass cutting comes from Sweet Fuel,M.J.Cox and Cobra Pumps and Pump Parts.

 

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With the expertise and painstaking thoroughness of application to the chaotic condition of financial accounts that we have inherited our Internal Auditor has satisfied the Audit Commission that the revised accounts she has compiled are beyond reproach. Not only has Ms Cheryl White completed these financial reports from 1997 – 2001 but has clearly defined the repercussions from these years to the satisfaction of our latest appointed auditors BDO Hayward the fourth set of auditors dealing with post accounts back to 1983. Accounts in respect of 2001- 2003 have also been submitted.

·        Thanks are extended , as usual , to our staff who continue to donate hours to this community and forgo due entitlements as do all Parish Councillors

·        Following recommendations from Internal Audit all minutes will be bound yearly

 

11/05/08      Correspondence

 

                        Vale of White Horse DC -        Info Sheet 3 – Noted and Grants info to newsletter

                                                                        Declaration of Interest Flow Chart – Copied to Cllrs.

                        Thames Water – Consultation plan notification available on web (800 pages long)

                        Crowdy & Rose – Village Hall Lease

 

                                                      ON THE RESOLUTION OF Cllr Mrs.McMORROW

                                                      SECONDED BY Cllr BURLS

                                                      IT WAS RESOLVED that the lease be renewed as per existing

 

                        OALC – Notification of Thames Water consultation – Noted

                        OALC – Notification of AGM – Noted Chair to attend if possible

                        Henmans LLP – Re Bow Road Brook and Mrs Champion – Mrs Champion refuses to transfer

                                                   land to PC and produced an engineers report allegedly absolving her of any blame

                                                   refusal to pay any monies and requiring Council reinstate bridge. £500 offered

                                                   towards costs if bridge is repaired and no further dialogue.

                                                   Council consider that in living memory the brook has never been dredged, the

bridge was rotten and dangerous, the owner did not heed the specialist advice    regarding trees on her land and regardless of the engineers report the road has

not flooded since the Council’s work. Statements in the report supposedly

attributed to County Council Officers have been denied by those Officers.

Council decided that this item should be placed on the next agenda (July) for

further consideration. Henmans to be notified 

                        Environmental Agency/Agents – Maps showing historical flooding in Stanford and summer 2007

                                                                              flooding areas plus questionnaire re flooding – Chair to report

                                                                              at next meeting,

 

12/05/08          Report of District Councillor

 

                        Has tabled motions regarding the 9.30 am bus pass start-time for the Vale which affects Stanford ,

                        and use/closure of pharmacies in Doctors/Health Centres depending on distance from chemists

 

13/05/08          Planning applications

 

                        STA/2053  9 Cowderoy Place – Proposed conservatory – Supported

 

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                        STA/20502 – X  42 Joyces Road – Erection of a single dwelling – Not Supported

 

14/05/08          Monthly Statement of Accounts

 

                        ON THE RESOLUTION OF Cllr. BURLS

                        SECONDED BY Cllr GILL

                        IT WAS RESOLVED that the monthly statement of accounts be approved

 

15/05/08          Accounts for Payment

 

                        Buildbase                                             Fencing Paint                                        123.57

                        Peter Gerring                                        Mowing                                                  99.88

                        OALC                                                 Membership Fees                                 368.40

                        Viking Direct                                        Office Supplies                         235.18

                        Allianz Ins PLC                                    Liability Ins.                                        1641.67

                        BDO Stoy Hayward                             Audit                                                    705.00

                        TVE Hire                                             Tool Hire                                                22.50

                        H J Webb & Son                                 Fencing Wood                                          3.38

                        ORCC                                                 Membership Fees                                   20.00

 

                        ON THE RESOLUTION OF Cllr GILL

                        SECONDED BY Cllr BURLS

                        IT WAS RESOLVED that the accounts be paid

 

16/05/08          To approve Planning and Finance (Bills) Committee Decisions March/April/May 2008

 

                        ON THE RESOLUTION OF Cllr VALLIS

                        SECONDED BY Cllr GILL

                        IT WAS RESOLVED that the decisions be approved

 

17/05/08          Minutes of General Purposes/ Finance Committee 31st March 2008 to be received as a true

                        record.

 

                        ON THE RESOLUTION OF Cllr Mrs McMORROW

                        SECONDED BY Cllr BURLS

                        IT WAS RESOLVED that the minutes be signed as a true record

 

18/05/08          Recreation and Leisure Report

 

                        The John Deere mower needs various repairs and has been booked in at ARC.

 

                        Recreation Ground – Stronger ties needed for Chain-Link fence

                        Strimming/Weed Killer around MUGA

                        Strimming around perimeter especially along Perrys Road

                        Play Area fence still being painted

                        Fencing behind goal still ongoing. Estimates still awaited

                        The Village is still looking well cared for

 

 

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