Minutes of the ANNUAL MEETING of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 13^th May 2009 in the Millennium Hall Stanford in the Vale

Present: Cllr.P.G.McMorrow Cllr.G.Hughes Cllr.P.Gill Cllr.B.Burls

Cllr.M.Isaacs Cllr.M.Vallis

Cllr.M.Tilley(County Council) Cllr.R.Sharp(District Council) M.Dew(Clerk)

1/05/09 Election of Chairman

There being one nomination – Mr.P.G.McMorrow

ON THE RESOLUTION OF Cllr.HUGHES

SECONDED BY Cllr.BURLS

IT WAS RESOLVED that be appointed Chairman

2/05/09 Apologies

Cllr.S.Bambury(Personal) Cllr.Mrs.G.McMorrow(Illness) Cllr.D.Monahan Smith(Business)

3/05/09 Declarations of Interest by Councillors on any agenda item

Nil

4/05/09 Questions/comments from Parishioners

Nil

5/05/09 Election of Officers

Deputy Chairman – Cllr.S.Bambury

Proposed Cllr.McMorrow Seconded Cllr. Isaacs

Hon.Secretary – Cllr.S.Bambury

Proposed Cllr.Burls Seconded Cllr.Isaacs

Senior Councillors – Cllr.G.Hughes/ Cllr.B.Burls

Proposed Cllr.McMorrow Seconded Cllr.Isaacs

6/05/09 Election of Village Hall Trustees

Cllr.P.Gill/Cllr.B.Burls to continue

Proposed Cllr. McMorrow Seconded Cllr.Vallis

7/05/09 Election of Committees

General Purposes – All Council

Proposed Cllr.Hughes Seconded Cllr.Burls

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Recreation & Leisure – All previous members

Proposed Cllr.Vallis seconded Cllr.Hughes

8/05/09 Minutes of previous meeting 4^th March 2009 to be received and signed as a true record

ON THE RESOLUTION OF Cllr.Gill

SECONDED BY Cllr.ISAACS

IT WAS RESOLVED that the minutes be signed as a true record

9/05/09 Minutes of the Annual Parish Meeting 22^nd April 2009 to be received and signed as true record

ON THE RESOLUTION OF Cllr.ISAACS

SECONDED BY Cllr.VALLIS

IT WAS RESOLVED that the minutes be signed as a true record

10/05/09 Report of County Councillor

With elections due in June, Cllr.Tilley wished to thank the Council for their support and helpful attitude. Council in turn thanked the Councillor for her work on the village behalf and their appreciation for what she has done

11/05/09 Report of District Councillor

Loose gravel from road resurfacing will be picked up. Enquired about District Council grass cutting contract, but this also included gardening. Clerk to contact DC for clarification

12/05/09 Report of Clerk

a) Accounts – Clerk presented year end accounts for signing and informed Council that as before they were subject to change when reworked accounts had been finalised.

ON THE RESOLUTION OF Cllr HUGHES

SECONDED BY Cllr.VALLIS

IT WAS RESOLVED that the accounts and governance statement be signed

b) 20mph speed limit – Following discussion it was decided that the Clerk should contact OCC Highways for more information

13/05/09 Report of Chairman

Chairman had nothing further to report or add to his report to the Annual Parish Meeting. He would like to say again a special thanks to Cheryl White for her excellent and hard work in bringing the accounts virtually up to date.

14/05/09 Correspondence

ES Pipelines – Update on gas supply to village – Noted

O.C.C. – Street Lighting –Reducing hours lit – Clerk to inform OCC of negative views

PPC – War memorial – Joint discussions to examine proposals

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NB Football League – Centenary 2009 – Noted

Swindon Borough Council – Eastern Development Area – Noted

Thames Valley Police – Faringdon East Newsletter April – Noted

BDO – Audit “007 and 2008 – BDO contacted and dates of submission approved

Village Hall – Enquiry regarding holding of village forum – Council in favour

OCC – Notification of Grass Cutting grant 2009 – Noted and Invoiced

15/05/09 Planning

Nil

16/05/09 Monthly Statement of Accounts

ON THE RESOLUTION OF Cllr.ISAACS

SECONDED BY Cllr.VALLIS

IT WAS RESOLVED that the Monthly Statement of Accounts be approved

17/05/09 Accounts for Payment

ON THE RESOLUTION OF Cllr.GILL

SECONDED BY Cllr.VALLIS

IT WAS RESOLVED that the accounts be paid

18/05/09 Minutes of General Purposes Committee meeting 9^th April 2009 to be received and signed as a

true record.

ON THE RESOLUTION OF Cllr.VALLIS

SECONDED BY Cllr.GILL

IT WAS RESOLVED that the minutes be signed as a true record

19/05/09 To approve decisions of General Purposes Committee April/May 2009

ON THE RESOLUTION OF Cllr.HUGHES

SECONDED BY Cllr.ISAACS

IT WAS RESOLVED that the decisions be approved

20/05/09 Recreation & Leisure Report

Cllr.Gill reported that the recreational football ground fencing had been ordered through AllPlay and they would also being making repairs to the existing fence.

Cllr. Isaacs was getting into contact with various landowners regarding gates etc and it had been decided that the landowners would be asked to contribute £200 to the installation of the new structures

21/05/09 Date of Next Meeting

Wednesday 1^st July 2009

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