Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 29^th October 2008 in the Millennium Hall Stanford in the Vale.

There were no questions/comments from Parishioners

Present: Cllr.P.G.McMorrow(Chair) Cllr.S.Bambury(Dep.Chair) Cllr.C.P.Gill

Cllr.G.Hughes Cllr.Mrs G.McMorrow Cllr.M.Isaacs

Cllr.M.Vallis

Cllr.R.Sharp(District Councillor) D.M.Dew(Clerk)

1/10/08 Apologies

Cllr.D.Monahan Smith(Holiday) Cllr.B.Burls(Business)

2/10/08 Declarations of Interest by Councillors on any Agenda Item

Nil

3/10/08 Minutes of Previous Meeting 3^rd September 2008 to be received and signed as a true record

6/09/08 1 remove contactor insert contractor

2 remove reported insert report

8/09/08 Line 3 delete £3/4 insert £3/4 million

Following these amendments

ON THE RESOLUTION OF Cllr BAMBURY

SECONDED BY Cllr VALLIS

IT WAS RESOLVED that the minutes be signed as a true record

4/10/08 Report of County Councillor

Nil

5/10/08 Report of Clerk

• Area in Glebe Road cleared and grass seeded due to dog excrement being thrown there
• John Deere mower to be serviced by ARC Agricultural
• Challow Station Garage had closed – New servicer to be found
• Litter bin constructed by our staff has been placed in Horsecroft
• Reported footpath Van Diemans/Joyces Road – Path through churchyard to be reported
• Hedging to be cut – Contractor to be contacted
• P.Gerring to be contacted regarding what areas he now mows
• Secure garaging for council vehicles – Planning to be contacted for their observations

6/10/08 Report of Chairman

• Jubilee Garden has been cleared
• A417 flooding – Informed by OCC it is impossible to raise height of bridge/road. No explanation given. Clerk to investigate
• £200 received through “Village of Year” for Flood Prevention Awareness
• Asked Council to consider painting village crests on noticeboards – no decision made
• Stanford Charities reluctant to lease field to Council for recreation

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• Bow Road – Traffic calming rejected by OCC

7/10/08 Transfer of Millennium Green

Meeting 6 November 2008. Clerk informed Council that a seal must be affixed or the transfer must be signed by two authorised Councillors

ON THE RESOLUTION OF Cllr ISAACS

SECONDED BY Cllr BAMBURY

IT WAS RESOLVED that Cllrs P.G.McMorrow and G.Hughes be authorised signatories

8/10/08 Correspondence

· Allplay Services – Quotes for Football fencing – Noted Clerk stated that grants would have

to be found as s.137 would not allow for this amount

· OCC – No traffic calming in the foreseeable future

· Stanford Relief in Need Charities – Declining Council offer for lease of Churchlands(Field)

· OALC – Bus strategy – Noted

· BDO - Audit notices for display

· Vale of WHDC – Certificate of Lawful Use Croft Cottage – Unknown

· Stanford FC - Offer of £1000 donation towards fencing – Noted

· Stanford FC – Request that Council cuts football pitch at £10 per cut.. Following discussion it was considered that manpower.diesel and servicing would amount to £20 per cut.

ON THE RESOLUTION OF Cllr ISAACS

SECONDED BY Cllr HUGHES IT WAS RESOLVED that the charge be £20 per cut

9/10/08 Report of District Councillor

In December the decisions on next four senior directors will be ratified and in February the deputies will be reduced from 16 to 9. A Flood Action Group was being formed to collate flood alleviation. An application for a grant towards the football fencing was being considered in November

10/10/08 Planning applications

STA/3373/9 – Hill Farm Gainfield – Proposed Porch & Canopy - Supported

STA/8827/5 - Stanford Park Cottage Park Lane Stanford in the Vale - Proposed stable block,

Vehicle barn and exercise arena – Supported

STA/9704/4 – Adj 71 High St Stanford in the Vale – Erection of 1 single dwelling with garage and

Stables – Not supported

11/10/08 Monthly statement of accounts

ON THE RESOLUTION OF Cllr VALLIS

SECONDED BY Cllr BAMBURY

IT WAS RESOLVED that the Monthly statement of Accounts be approved

12/10/08 Budget/Precept 2009/2010

Following discussions including amount held in reserve it was proposed that the precept be set at

£20400 a reduction of £100

ON THE RESOLUTION OF Cllr ISAACS

SECONDED BY Cllr BAMBURY

IT WAS RESOLVED that the precept for 2009/10 be £20400

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13/10/08 Accounts for payment

D.M.Dew Salary & Expenses 1219.66

P. Gerring Mowing 99.88

TVE Hire Strimmer Wire 61.55

C.J.Rolls Maint. & Mowing 862.75

Stanford URC Hall Hire 40.00

Royal British Legion Poppy Wreath 40.00

D.M.Dew National Pay Award 184.80

ON THE RESOLUTION OF Cllr ISAACS

SECONDED BY Cllr Mrs McMORROW

IT WAS RESOLVED that the accounts be paid

14/10/08 To Approve Planning/ General Purposes Committee decisions Sept/Oct 2008

ON THE RESOLUTION OF Cllr VALLIS

SECONDED BY Cllr GILL

IT WAS RESOLVED that the decisions as at Annex A be approved

15/10/08 Environmental Sustainability

Cllr Isaacs introduce a 1^st draft “Environmental Strategic Plan” for discussion and approval. Copy as at Annex B distributed to Councillors for comment at next meeting Chair thanked Cllr Isaacs for producing the plan

16/10/08 Recreation & Leisure Report

Projects: -

· Proposal: More benches for Recreation Ground by Skate Park and Junior Football Pitch. ‘Rootfast’ did have special offers. Not pursuing at present on advice from PPC.

• Higher fence at Football Club to assist residents at Perrys Road. Have 3 tenders. Costs to be shared by Football Club/ District Council Grant / PPC / Parish Council/ Vale Housing. Have discussed with District Councillor and Vale Planning.
• Have other costings for Lockable steel vault- to house tennis nets , netball posts etc. This will improve the accessibility and safety of our equipment.
• Also costings for cricket nets and surfaces, football posts wheel-away etc.

Maintenance

• Fencing still needs fixing at Recreation Ground
• Weed control issue for this Spring?
• The Jubilee Garden and area has been cleared.
• Glebe Road / Forest Grove boundary cleared / levelled /seeded

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