Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 3rd September 2008 in the Millennium Hall Stanford in the Vale

 

There were no questions/comments from Parishioners

 

Present:          Cllr.P.G.McMorrow(Chair)   Cllr.S.Bambury(Dep.Chair)  Cllr.P.Gill

                                    Cllr.B.Burls                            Cllr.Mrs.G.McMorrow                    Cllr.M.Isaacs

                                    Cllr.D.Monahan Smith          Cllr.M.Vallis

 

                                    Cllr.M.Tilley(County Cllr.)    Cllr.R.Sharp(District Cllr.)               D.M.Dew(Clerk)

 

1/09/08                        Apologies

                                    Cllr.G.Hughes (Personal)

 

2/09/08                        Declarations of Interest by Councillors on any agenda item

                                    Item 7 Correspondence and any item concerning “Stanford Relief in Need Charities”

                                    Cllr.M.Isaacs – Cllr.D.Monahan Smith

 

3/09/08                        Minutes of previous meeting 2nd July 2008 to be received and signed as a true record

                                    ON THE RESOLUTION OF Cllr.P.GILL

                                    SECONDED BY Cllr.D.MONAHAN SMITH

                                    IT WAS RESOLVED that the minutes be signed as a true record

 

4/09/08                        Report of County Councillor

                                    Council congratulated Cllr.Tilley on her “promotion” to Cabinet Member for Place. The

                                    Councillor explained that her remit included deprivation and social injustice and she had

                                    already started visiting places such as Banbury and was due to visit other areas in Oxford.

                                    Further enquiries had been made regarding use of former landfill site for recreation

                                    purposes. Cllr. Gill asked if County could pursue and possible pay for work carried out by 

                                    the Parish Council to repair areas disturbed by Utility companies ie A417 grass verges. It

                                    was also asked if a check could be made on type of materials being “back-filled” at local

                                    quarries. Councillor Tilley said that several complaints had been received regarding the “

                                    tree protectors” in Pusey and that the person responsible had been told to remove them on

                                    road safety grounds

 

5/09/08                        Report of Clerk

1)      Reminded Council that the next meeting would include budget proposals and precept

for 2009/2010 and that attention should be paid to increased maintenance costs

2)      Reported an accident of a smashed car window during strimming. Insurance claim

submitted to Council insurers.

3)      During the preparation of new village hall lease it arose that part of the land was not

registered and he was in the process of doing so

4)      A Tappins coach had driven on part of Church Green and following lack of any witness

and refusal by Tappins to accept responsibility the green had been repaired at our

expense

5)      Following reports of use of smoking shelter at Football club by youths as late 3.30am

the Police will be informed

 

 

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6/09/08              Report of Chairman

1)      Completion of Junior Playground project and the High Street tree protection kerbs. The

contactor also moved the earth to the A417

2)      With Cllr.Isaacs and the Footpaths Representative he had inspected and reviewed for replacements where necessary the Footpaths,Kissing Gates (Large) bridges and need for

      sundry improvements. A reported is awaited from OCC’s M Sumner for action and  

      grant applications

3)      Perry’s Road car park behind garages. Light required for visitors to the elderly. PC

supports representations to Vale Housing and SEB

4)      Millennium Green Trusteeship, transfer stage nearer

5)      Chair and Mrs McMorrow attended Thames Water Reservoir proposal meeting 21 July 2008. Political decision at Secretary of State level

6)      Attended Village Hall Management Committee 25th Anniversary 13 July 2008

7)      Cotswold Playgrounds contacted re;Whirleygig repairs. Cllr Isaacs said that future equipment should carry a 10 year guarantee at least.

8)      Stanford Charities – update on proposals, Chair to be contacted. Whilst already declaring an interest Cllrs Isaacs and Monahan Smith stated that after considering the Councils offer the charity expressed concern over planning and change of use and also decided to ask the present lease holder to increase his offer. Council had already been notified by planning that no change of use was required and were surprised  as their understanding of the regulations is that the Trustees should accept the best offer available. Clerk to contact Charity

 

7/09/08              Correspondence

1)      Faringdon East Neighbourhood – Anti-Social Environmental Issues reporting – Noted

2)      Stanford Relief in Need Charities – Acknowledgement of letter

3)      Millennium Green Trust – Copy of letter sent to Natural England

4)      Crowdy & Rose – Village Hall Lease held by them

5)      SIV FC – Account for Floodlight electricity

6)      VWHDC – Notification of Appeal Hearing date 22 Horsecroft

7)      OCC – Disabled Parking Space Upper Crale – No objections

8)      European Recycling Co. – Siting of shoe recycling bank – Refused due to close proximity of recycling site

9)      VWHDC – Removal of tree 7 Upper Green – Supported

10)  PPC – Grant cheques for Climbing net and kerbing

11)  OCC – Approval for extraction of limestone Hatford Quarry

12)  Henmans -  Will respond to letter re:Bow Road when riparian owner returns from holiday

13)  VWHDC – The Big Tidy Up – Not required for Stanford

14)  Independent Advice Centre – Notification of AGM 11/09/08 Ardington

 

8/09/08              Report of District Councillor

                          Reported on proposal to amalgamate senior positions with South Oxfordshire DC. D.Buckle had been appointed CEO of the two councils and other director positions were due for amalgamation producing an expected saving of about £ ¾ . Thames Water had been challenged by the Environment Agency regarding the expected daily water consumption which would mean no need for the proposed reservoir. Cllr Gill asked for likelihood of Community grant to erect a fence behind FC goal

 

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9/09/08              Planning

                          STA/20648 – 3 Upper Green – Erection of new double garage with att storage area

                                                Not Supported – Restricted vision for oncoming traffic Driveway unused for

                                                  many years

 

STA/20503/1 – 9 Cowderoy Place – Erection of single storey sun room – Not Supported

  wrong plans provided by District Council

 

10/09/08            War Memorial

Letter from Mr.R.Walker read for inclusion in newsletter.

ON THE RESOLUTION OF Cllr.BAMBURY

SECONDED BY Cllr.MONAHAN SMITH

IT WAS RESOLVED that the letter be amended and passed to Mr.Walker for comment with facility for parishioners to respond

 

11/09/08            Bow Road Improvements

                          The work carried out by the Council appears to have prevented the flooding that occurred before

. 

12/09/08          Bow Road Traffic Calming

                                    Following the withdrawal of objections to the scheme and the recent accident

                                    ON THE RESOLUTION OF Cllr.BAMBURY

                                    SECONDED BY Cllr.ISAACS

                                    IT WAS RESOLVED that OCC Highways be asked to provide traffic calming in Bow Rd

 

13/09/08          Monthly Statement of Accounts

                                    ON THE RESOLUTION OF Cllr.BAMBURY

                                    SECONDED BY Cllr. ISAACS

                                    IT WAS RESOLVED that the Monthly Statement of Accounts be approved

 

14/09/08          Accounts for Payment

                                    D.M.Dew                                 Salary                                                   1016.42

                                    D.Rolls                         Mowing etc                                            480.85

                                    TVE Hire                                 Strimmer Spools                                       40.09

                                    Buildbase                                 Building Materials                                   241.54

 

                                    ON THE RESOLUTION OF Cllr.BURLS

                                    SECONDED BY Cllr.ISAACS

                                    IT WAS RESOLVED that the accounts be paid

 

15/09/08          To approve Planning and General Purposes decisions July/August 2008

                                    ON THE RESOLUTION OF Cllr.Mrs McMORROW

                                    SECONDED BY Cllr.McMORROW

                                    IT WAS RESOLVED that the decisions be approved

 

16/09/08          Environmental Sustainability

                                    To next agenda

 

 

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17/09/08          Recreation and Leisure Report

 

2008 Projects: -

·        Climbing Frame and Picnic Tables all in place and being well appreciated. Many supportive comments from young people and adults.

·        Excavated soil has been spread and seeded on the A417 and other places where needed.

·        . Proposal: More benches for Recreation Ground by Skate Park and Junior Football Pitch -summer. ‘Rootfast’ did have special offers.  Not pursuing at present on advice from PPC.

Maintenance:

  • Higher fence issue at Football Club still to be agreed. Have a firm costing from Grimshaw Kineer (Cheltenham) MUGA contractor for £6385. Costs to be shared by Football Club/ District Council Grant/ PPC/Parish Council. Have discussed with District Councillor and Vale Planning.
  • Have other costings for Lockable steel vault- to house tennis nets , netball posts etc. This will improve the accessibility and safety of our equipment.
  • Also costings for cricket nets and surfaces, football posts wheel-away etc.

 

  • Fencing still needs fixing at Recreation Ground
  • Timber fencing around Village Hall playground has been completed and looks very good.
  • Village looking clear of litter / broken glass sometimes a problem-discuss.
  •  Grass cutting /strimming continues and everywhere looking very good. Grass has been growing constantly and costs will be higher in consequence.
  • Weed control issue for this Spring?
  • Do we send a bill for work done on the A417 verges as utility company did not complete?
  • The Jubilee Garden and area around needs attention
  • It will be good to get the new trailer collecting all debris from cuttings and taken to be re-cycled but no space to house once assembled.

 

 18/09/08         Date of Next Meeting

 

                                    29th October 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

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