MINUTES of a meeting of the STANFORD IN THE VALE PARISH COUNCILheld on Wednesday 2nd September 2009 in the Millennium Hall Stanford in the Vale.

 

Present:          Cllr.P.G.McMorrow(Chair)               Cllr.S.Bambury(Dep.Chair)               Cllr.M.Vallis

                        Cllr.B.Burls(Senior Cllr.)                   Cllr.Mrs.G.McMorrow                    

 

                         Cllr.R.Sharp(District Cllr.)               Ms C.White(Internal Auditor)          D.M.Dew(Clerk)

                        Mr. C.Keppie(Vinvolved Team)

 

There were no questions comments from Parishioners. At this time the Deputy Chair presented Ms Cheryl White with an Illuminated scroll and a book token in recognition of the immense amount of work carried out in bringing years of  parish accounts  up to date, thus enabling the accounts to be signed off by external audit. Once again the council thanked Ms White for her tremendous work

 

Mr.Keppie explained the work of the Vinvolved Team, targeting 16-25 year olds and helping them through volunteering to gain experience and skills and by setting up youth action teams  There were funds available for publicity , internet access and expenses but not for paid work. Cllr.Vallis asked about when projects were completed, how to prevent people slipping back to old ways. Advisors will keep in touch and help to get into other projects. In response Council will put item to newsletter and posters on notice boards. Council thanked Mr.Keppie for informing them about the organisation and would collate response from the village.

 

01/09/09          Apologies

 

                        Cllr.M.Isaacs(Business)            Cllr.G.Hughes(Holiday)            Cllr.P.Gill(Holiday)

 

02/09/09          Declarations of Interest by Councillors on any agenda item

 

                        Cllr. S. Bambury – Item 11 Accounts for payment Item 6 – Purchase of Parish Seal

                        Cllr.P.G.McMorrow – Item 11 Accounts for payment

                        Cllr. M.Vallis    - Item 13 Football Club Lease renewal

 

03/09/09          Minutes of previous meeting 8th July 2009 to be received as a true record

 

                        Item 14/07/09 line 3 insert…… to use wheelwash…..

 

                        Following this amendment

                        ON THE RESOLUTION OF Cllr.BAMBURY

                        SECONDED BY Cllr.VALLIS

                        IT WAS RESOLVED that the minutes be signed as a true record

 

04/09/09          Report of County Councillor

 

                        Nil  - NB Notice received after meeting that Cllr.Tilley was unwell

 

05/09/09          Report of Clerk

 

  • Power of Well-being – Clerk unable to instruct Council until  qualification given by SLCC

 

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  • Attempted break-in at mower storage – Police informed and attended(Several times)
  • Recreational Field fencing – Erected although clean up of area needed. Letters sent to organisations for agreed grant aid
  • Jubilee Green – Various options discussed. Clerk to contact council solicitors
  • Mower servicing – Following several large servicing bills it was felt that other service outlets might be advisable. It was also felt that the Toro mower which had some defects could be sold and an offer of £300 had already been received which included the repair and further use by council if needed. There were some drive belts which had cost £50 each and it was considered that this should be negotiated with the proposed purchaser.

 

ON THE RESOLUTION OF Cllr.BURLS

SECONDED BY Cllr.VALLIS

IT WAS RESOLVED that the Toro be sold and the bid be accepted

 

06/09/09          Report of Chairman and items for next agenda

 

                  Chairman had received papers for transfer of Millennium Green to Council. These were signed as approving  by 2 councillors. Clerk to provide certificate of resolution approving transfer and send to Natural England.

 

                  ON THE RESOLUTION OF Cllr.P.G.McMORROW

                  SECONDED BY Cllr.B.BURLS

                  IT WAS RESOLVED that the Deed of Amendment be signed 

 

                  It was further resolved that Council should purchase an official seal to affix to documents when required

 

                  The Jubilee Garden had become overgrown and a gardener(P.Keen) had stated that she would look after the garden for £10 per week.

 

                  ON THE RESOLUTION OF Cllr.B.BURLS

                  SECONDED BY Cllr.M.VALLIS

                  IT WAS RESOLVED that the contract of £10 per week be agreed

 

                  Grant applications had been made to cover the costs of new proposed footpath gates and bridges

 

                  MUGA floodlights – Timing – Item to next agenda

 

                  Councillors are reminded that the next meeting in November will include an agenda item  Budget and Precept 2010/2011.

 

07/09/09    Report of District Councillor

 

                  Reported that the District Council Framework were looking for areas to build houses and Stanford was a possible site and Councillor asked for comment. Council were not happy as the infrastructure was already insufficient and there was a shortage of land for recreation regardless of any for future housing. Also lack of school places should be taken into account. It should also be noted the expansion of Swindon into Shrivenham, Watchfield and Bourton and the fears that

 

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                  this could devalue houses in Stanford

 

08/09/09    Correspondence

 

  • Oxfordshire Highways Annual Report – Noted
  • Football Foundation Evaluation Floodlights – Completed and returned to FA
  • Oxfordshire Highways Review of speed limits – No changes for Stanford – Noted
  • Cllr.Hughes – Jubilee Green proposal – See report of Clerk
  • OCC – Possible increase in public open spaces – Noted
  • TVP and Faringdon East Neighbourhood Action Group New – Noted
  • HM Inspectorate of Planning – STA/9704/4 – Appeal refused
  • RoSPA report – Noted and remedial work to be carried out
  • Various items regarding proposed gates and bridges – Noted and approved
  • Various items regarding proposed community woodland – noted and approved

 

09/09/09          Planning applications

 

                        STA/7828/12-A The Grange Nursing Home Church Green – Erection of 2 aluminium signs

                                                    Not Supported

 

                  STA/15952/1 56 High Street – Demolition of existing prefabricated garage and construction of

                                                              new timber framed garage – Supported

 

ON THE RESOLUTION OF Cllr.Mrs.G.McMORROW

SECONDED BY Cllr.S.BAMBURY

IT WAS RESOLVED that these decisions be approved

 

10/09/09    Monthly Statement of Accounts

 

                  ON THE RESOLUTION OF Cllr.Mrs.G.McMORROW

                  SECONDED BY Cllr.B.BURLS

                  IT WAS RESOLVED that the Monthly Statement of Accounts be approved

 

11/09/09    Accounts for Payment

 

                  Allplay Services                              Rec Field Fencing                                 7498.00

                  Playsafety Ltd                                             Play area Inspection                                217.35

                  D.Rolls                                           Mowing                                                  472.63

                  D.M.Dew                                       Salary & Expenses                               1345.53

                  SLCC                                                        Exam Fee                                                 15.00

                  Portwell Press                                            Awards Notice                             11.00

                  P.G.McMorrow                             Audit book token                                     40.00

 

                  ON THE RESOLUTION OF Cllr.VALLIS

                  SECONDED BY Cllr.B.BURLS

                  IT WAS RESOLVED that these accounts be paid

 

 

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12/09/09    To approve decisions of General Purposes Committee July/August 2009

 

                  ON THE RESOLUTION OF Cllr.Mrs.G.McMORROW

                  SECONDED BY Cllr. M.VALLIS

                  IT WAS RESOLVED that the decisions be approved

 

13/09/09    Football Club Lease renewal

 

                  Lease due for renewal 31st December 2009. It is hoped that this time the whole decisions will be more easily completed. It was proposed that a sub – committee be formed to hold meetings with the club in order to renew the lease

                  ON THE RESOLUTION OF Cllr.S.BAMBURY

                  SECONDED BY Cllr.B.BURLS

                  IT WAS RESOLVED that Cllr.Burls, Cllr. Gill and Cllr.Mrs McMorrow form the sub-committee

 

14/09/09    Footpaths / bridges to approve quote and expenditure

 

                  As previously noted in correspondence Total cost £12130 Parish Council cost £2130 although this will be lower due to expected landowner contributions and PPC grant

 

                  ON THE RESOLUTION OF Cllr.S.BAMBURY

                  SECONDED BY Cllr.B.BURLS

                  IT WAS RESOLVED that the quote and expenditure be approved

 

15/09/09    Community Woodland

 

                  As previously noted in correspondence

 

16/09/09    Recreation and Leisure Report

 

Projects-

  • The higher fence at the Recreation Ground has been completed with appreciative comments from the residents.  The contractor All Play Services have still to rake, spread top soil and seed. Fencing adjacent to the 417 and the football pitch have been mended.
  • The Lockable steel vault- to house tennis nets, netball posts etc. has been installed. We hope this will improve the accessibility and safety of our equipment.
  • The Village Woodland and Footpaths. Mark will update further to the last plans and costings.

 

PossibleFuture Projects

 

  • More benches for Recreation Ground by Skate Park and Junior Football Pitch and picnic tables at Village Hall Play Area.
  • Cricket nets and surfaces, football posts wheel-away etc.

 

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Maintenance

 

·        Since our last meeting you will have noticed grass getting quite long in some parts and longer in others. There were particular reasons for this ( holidays and funeral arrangements). Darren has been systematically getting all under control and the new mower certainly eats up the longer grass. There are areas where strimming is needed and weed control particularly around the MUGA and the Perrys Road footpath alongside our Recreation Ground. Darren will fit all into his schedule but it does raise a question. What happens when Darren is unable to work for whatever reason?

  We need a contingency plan and also need to consider the Precept

   Costs. The village has appreciated the excellent maintenance and must realise this will come at a higher cost but certainly will not be excessive. Recent mower repairs again highlight rising costs. I raise these points to be considered at the next meeting.

 

 

·        Health and Safety checks on our equipment continue as normal. Green carpet and wetpore surfaces need attention. All Play Services are set to do the Carpet and do we ask them to mend wetpore?

·        Weed control needed inside/outside MUGA

·        Gerry will share an idea re maintenance of the Jubilee Garden.

·        Fencing needs attention at the recreation ground alongside Joyces Road. ( I am happy to attempt with some help) Please let me know.

 

Football season- I await training days and times from Junior and Ladies re Floodlight requirements.

 

17/09/09    Questions/comments from Parishioners

 

                  Nil

 

18/09/09    Date of next meeting

 

                  4th November 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

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