Minutes of a\ meeting of the STANFORD IN THE VALE PARISH OUNCIL held on Wednesday 6th July 2005 in the Millennium Hall.

 

There were no questions/comments from Parishioners

 

Before the meeting opened there was a discussion about a Ransome Mower which District Councillor Robert Sharp informed Council was for sale. He had made enquiries on the Council’s behalf and the Council will make further contact with the seller. Council thanked Cllr.Sharp for his continued endeavour on their behalf.

(N.B. Clerks note: Further enquiries the following day found that the mower had been sold.)

 

Present:          Cllr.P.G.McMorrow(Chair)               Cllr.S.Bambury(Deputy Chair)

                        Cllr.P.Gill                                            Cllr.B.Burls

                        Cllr.Mrs.G.McMorrow                     (Cllr Burls left  meeting at 2110)

 

                        Cllr.R.Sharp(District Council)           Mr.M. Dew (Clerk)

 

1/07/05            Apologies:      Cllr.G.Hughes(Unwell)              Cllr Mullen(Unwell)

                                                Cllr Shires(Vacation)                            Cllr Isaacs(Business)

                                                County Cllr.Tilley(Conference)

 

2/07/05            Declarations of Interest by Councillors on any agenda item

 

                        Nil

 

3/07/05            Minutes of meeting 11 May 2005 to be received and signed as a true record

 

                        Add – There was a discussion regarding the Council relationship with the Public

                        Purposes Charity and it was agreed that Cllr Shires should approach the PPC Chair

                        to formulate a meeting in order that problems could be discussed and to enable both

                        parties to work closely together in the future.  

                        Following this addition

 

                        ON THE RESOLUTION OF Cllr BAMBURY

                        SECONDED BY Cllr.BURLS

                        IT WAS RESOLVED that the minutes be approved and signed as a true record

 

4/07/05            Report of Clerk

 

                        County Council have increased grass cutting fees paid to PC – Customs & Excise

                        have provided copies of missing VAT reclaim sheets

 

5/07/05            Report of Chairman

 

  • A mediation service had been contacted in order that the dispute with the PPC

                                    regarding work carried out on accounts. It is hoped that this will resolve the

                                    issue. Contact has been made with all parties concerned .

 

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  • Had attended a County hosted Mineral Extraction Forum. It revealed the lack
  • of consultation with parish councils who should be involved and also benefit from s106 planning gain. Extraction planning applications involve thousands of pounds in fees. It was recommended that future applications should involve parish councils , including what happens after sites are “worked out”.
  • Work is due to start on the Jubilee garden refurbishment
  • During the coming week work will start on the new recreation equipment:

Wire Way/Youth Shelter/Seesaw/Springboard. Grant applications for all items had been submitted

  • Dog bins to be installed  a)Joyces Road nrA417 b)Junct Chapel/Cottage road
  • PC Holder is not retiring yet – stressed how lucky we are to have him
  • Informed Council that the malicious phone calls to elderly persons had stopped – a 10 year old being the alleged culprit. The Council were lawfully unable to provide financial support to help block nuisance calls and it was hoped that a village charity could help.

There followed a discussion initiated by Cllr Gill regarding the new dog bins and the emptying of these and other litter bins especially in Van Diemans. Clerk stated that this had always been a problem as the Friday litter collection is supposed to empty litter bins but offer excuses that they don’t always know where they are and the dog bins are emptied by District Council contractors. Under the new Environmental Act 2005 we as a Parish Council have the ability to fine people on the spot for litter, dog mess and graffiti. Cllr Gill said that perhaps we should have a Dog Warden and should invite applications

Cllr Gill was also concerned about speeding vehicles and thought that the village entrances should be defined clearly i.e. as in Faringdon or Bampton in hope that this would slow vehicles. While Council agreed that speeding on the A417 was a problem lower or extending limits was not within our remit. The Clerk stated that this problem had been approached several times and both Highways and Police have seen no reason or excuse to change existing restrictions.

 

6/07/05            Formation of Planning Committee/Finance (Bills) Committee

 

                        The Clerk explained that due to the increased pressure placed upon the District

                        Council to deal with applications within a statutory period this places an onus on this

                        Council to notify their observations within 21 days. Under our present system this is

                        not possible and as we near quality council status and obviously wish to have imput

                        into planning this is the way forward. Clerk suggests that  Bills committee consists of

                        the same members in order that the committee is able to meet at the same time. This

                        committee will allow discussion of payments rather than the Clerk seeking out any

                        Councillor who happens to be available.

                        Council agreed with the Clerk and also that the committee would only be called when

                        there were agenda items. A report would be produced for full council approval at the

                        next council meeting

 

7/07/05            Membership of Planning and Finance(Bills) Committees

 

                        The Following Councillors to be members of the committees:

 

 

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                        Cllr.P.G.McMorrow     Cllr.S.Bambury Cllr.P.Gill

 

                        Cllr.B.Burls                  Cllr.G.Hughes               Cllr Mrs.G.McMorrow

 

                       

 

ON THE RESOLUTION OF Cllr.Mrs.G.McMORROW

SECONDED BY Cllr.P.G.McMORROW

IT WAS RESOLVED that the above named Councillors be members of the Planning

and Finance(Bills) committees. It was further resolved that these councillors be

signatories for cheques signed on behalf of the Stanford in the Vale Parish Council

(2 Councillors to sign)

 

8/07/05            Parish Council Signing mandate Lloyds TSB Wantage

 

                        Following the resolutions 6/07/05 and 7/07/05 the nominated Councillors signed the

                        Mandate

 

9/07/05            Correspondence

 

a)      Nat.Assoc of Local Councils – Details of Bursary Training grant - Noted

b)      DEFRA – Clean Neighbourhoods and Environment Act 2005 - Noted 

c)      VWHDC – Details of sports activities they wish to stage in SIV – Permitted

d)      VWHDC – Amenity Tree planting – Council to decide where and what

e)      VWHDC – Hawthorn Hedge Forest Grove – Application bt DW Homes to cut

       back hawthorn hedge for play area space. In line with previous

       attempts to cut this designated ancient hedge Clerk has informed

       VWHDC that Council object

f)        OCC – Payment for grass verge maintenance – increase from previous years

g)      OALC – Training days for councillors – noted

h)       ORCC – Parish Plans grants – noted

i)        Indep Advice Centre – AGM – Noted

j)        Stanford Playgroup – Seeking permission to erect fence at Village Hall –

Council were not entirely happy and thought that there

could be alternatives. Councillor Mrs McMorrow to

visit site

 

10/07/05     Planning applications

 

                  Decisions of Delegation Committee:

 

                              A)STA/19108 Stanford Paper Shop – Installation of roller Shutter – No objections

                              B)STA/7904/32 – Plot B White Horse Business Park – Erection of 4 Industrial units

                                      Not approved

 

 

                  STA/8716/5 LB Cox’s Hall – Erection of garden store and new gate in garden wall

                  STA/14203/2 2 Bedlam Cotts Gainfield – Erection of double garage

 

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                  STA/19133 6 Manor Green – Single storey front extension inc porch and enlarge

                                                            existing lounge

                  STA/4196/26 29 High St – First Floor extension

                  STA/8235/6 26 High St – Erection of a single dwelling

                  STA/19173 1 Manor Green – Erection of single storey rear extension

                  STA/19179 Land off Horsecroft – Construction of an all weather gallop – There was

                                                                   Discussion regarding access to this area

 

                  ON THE RESOLUTION OF Cllr BAMBURY

                  SECONDED BY Cllr GILL

                  IT WAS RESOLVED THAT there were no objections to the applications

 

11/07/05    To approve the Monthly Statement of accounts

 

                  ON THE RESOLUTION OF Cllr.BAMBURY

                  SECONDED BY Cllr Mrs.G.McMORROW

                  IT WAS RESOLVED that the Monthly Statement of Accounts be approved

 

12/07/05    To authorise accounts for payment

 

                  As per list provided including  items approved by Delegation committee

 

                  ON THE RESOLUTION OF Cllr GILL

                  SECONDED BY Cllr BAMBURY

                  IT WAS RESOLVED that the accounts be paid

 

13/07/05    Annual accounts 2004/05

 

                  On the proviso that due to the previous accounts difficulties and that this could affect the opening balances

                  ON THE RESOLUTION OF Cllr GILL

                  SECONDED BY Cllr BAMBURY

                  IT WAS RESOLVED that the accounts be accepted subject to auditor changes

 

14/07/05    Report of  District Councillor

 

                  Cllr Sharp stated that County Councillor Tilley was unable to attend due to being at a conference, but she wished to attend in future when she could. He gave details of various committees that she was a member of.

                  The Councillor talked about his work – Local Plan objections – the  local grants committee with which he was disappointed at the level of grants for this area including cleaning – the scrutiny committee.  Talked about speeding and limits and the response to the 50mph application for Shellingford crossroads.

Chairman thanked Cllr Sharp for his continued help within the village for grass cutting and search for a new mower

 

15/07/05          Recreation and Leisure

 

                        Cllr Gill reported

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  • Dog Fouling and the need to appoint a Dog Warden
  • The recreation ground is in good condition but the perimeter of the MUGA needs attention (Strimming – strimmer still in for repair Clerk to liase with D.Rolls regarding purchase of new) Bolts on fence need attention
  • Regular checks by committee needed to ensure that all areas of the village were in good order
  • Tennis and nets. Rota needed for August. Cllr to talk to other members
  • Playing Fields Officer advises use of Red oxide paint on skate ramps. Council advises use of goggles and gloves during application
  • Fearless ramps – initial contact has left and he had offered generous discounts on future purchases. Clrr. Gill to contact him and maybe obtain other quotes

 

16/07/05          Date of next meeting

 

                        Wednesday 7th September 2005

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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