Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 4th July 2007 held in the Millennium Hall Stanford in the Vale.

 

There were no questions from Parishioners

 

Present:          Cllr.P.G.McMorrow(Chair)               Cllr. S.Bambury(Dep.Chair)  Cllr.G.Hughes

                        Cllr.B.Burls(Snr.Cllr)             Cllr.P.Gill                                            Cllr.M.Isaacs

                        Cllr.Mrs.G.McMorrow                     Cllr.D. Monahan Smith                    

 

                        Cllr.R.Sharp (District Councillor)                 D.M.Dew (Clerk)

 

1/07/07            Apologies  Cllr.M.Tilley ( County Cllr)  - Attending Local Govt. Conference

 

2/07/07            Declarations of Interest by Councillors on any agenda item

 

                        Nil

 

3/07/07            Minutes of previous meeting 16th May 2007 to be received and signed as a true record

 

                        Page 1 5/05/07 Disputes Committee Add Cllr Hughes

                        Page 3 Council Vacancies  first line Delete the remained Add There remained two vacancies

                        Page 3 Local Elections Polling line 6 Add been less if fewer staff

 

                        After these amendments

                        ON THE RESOLUTION OF Cllr.BAMBURY

                        SECONDED BY Cllr.ISAACS

                        IT WAS RESOLVED that the minutes be approved and signed as a true record

 

4.07.07                Report of County Councillor

 

Nil

 

5/07/07        Report of Clerk

 

  • Vandalism – Following the fire damage in the playarea, the culprit was charged and fined

£100 by the court. This left a shortfall of the repair costs, again a case of vandalism costing the village.At this time the Chairman detailed a meeting organised by the Police to be held in Shellingford at which they ask that attendees list the three main complaints that they would like prioritising.

  • John Deere Mower  - Due to leaking hydro liquid the mower had caught fire. It was repaired by supplier under guarantee but subsequently leaked again. A new tank and exhaust was fitted labour free but spares cost over £100. The supplier agreed to take the derelict mower which was estimated at over £500 to repair and valued at £1 for asset purposes, in exchange for the parts. The Chairman and several Councillors of the relevant committee were aware of this transaction.
  • Council Vacancies – Clerk has received an application from  Mr.M.Vallis for consideration to be co-opted to fill a vacancy. After hearing the application

ON THE RESOLUTION  OF Cllr.Mrs.McMORROW

 

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SECONDED BY Cllr.BAMBURY

IT WAS RESOLVED that M.Vallis be co-opted as a Councillor to fill the vacancy

·        Local Elections -   No invoice received yet for election costs

·        Earthline – Following Cllr.Isaac’s request for regularity of Earthline speeding self monitoring it appears that this is carried out twice a week for 8 hour periods. Chairman detailed recent accident involving Earthline when a rock went through a windscreen hitting the driver in the chest – had it hit him on the head it would have resulted in a fatality. Subsequently all loads from the quarries are to be sheeted and police to be informed if this is seen not to be carried out. Clerk has also had words with Hills operating Bowling Green quarry regarding the unacceptable state of road approaches.

·        Recreation Land – Representations have been made to O.C.C. regarding their promises to provide land for recreation. This is ongoing.

·        Accounts to 2001 – These accounts have finally been signed off by the Audit Commission. Due to accruals this has caused the following years opening and closing balances to differ although the final figures are correct. Ms C. White who was largely involved in reworking the figures for audit is looking at the later accounts

 

 6/07/07           Report of Chairman

 

  • 25th anniversary of Stanford Community Bus. Chairman had been invited to attend celebration but is previously engaged. Cllr. Burls to represent Chairman.
  • Previously mentioned Police Liason meeting at Shellingford. Cllr Gill reported that he had attended a similar meeting at Drayton and detailed what had been said and proposed. With this in mind Council raised several points three main ones being Anti-Social behaviour, Police presence, and policing rather than paperwork
  • Fair – ON THE RESOLUTION OF Cllr ISAACS

                SECONDED BY Cllr. BAMBURY

                IT WAS RESOLVED that the rental for the annual fair be increased to £80 next

                year

  • Picnic Tables – A quote of £600 had been received and it was resolved that further costings be obtained and that initially one table should be purchased. During discussions regarding the purchase of a climbing frame/wire it was resolved on the resolution of Cllr.Mrs.McMorrow that the financial budget should be £12000 – carried
  • Tree Lopping - !0 trees on Church Green need attention plus some in the skatepark. Goodwood Treecare have quoted £1500 to attend.

ON THE RESOLUTION OF Cllr.HUGHES

SECONDED BY Cllr.ISAACS

IT WAS RESOLVED that the quote be accepted

·        Honours Board – Cllr.Bambury reported that it under construction

·        Letter Heading – Cllr.Bambury to rework

·        Auditors – The auditors had issued a warning that investments should not exceed 2 x

      precept. Clerk had explained the need for future purchase of recreation land

·        Cllr.Gill gave details of the new skatepark equipment.

 

7/07/07        Provision of Parking Layby Horsecroft

 

Chairman reported that there were parking problems in Horsecroft and agricultural vehicles had

 

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trouble passing parked cars and lorries. A resident had offered to level the bank to create a laybybut the OCC are to be contacted to establish absolute ownership.

 

8/07/07        Correspondence

a)      O.C.C – various letters regarding land adjacent A417 promised to the community – noted

b)      O.C.C. – Review of external transport posts – Agreed continuation

c)      County Councillor – SIV school not accepting rising 5’s  - Replies noted. It was resolved that the District Planners be asked their proposals for expansion in the village when the school is full and has no room to expand.

d)      VoWHDC – Councils concerns non use of matching materials – not considered harmful

e)      CPRE – AGM 14 July – Noted

f)        Parishioner(Email) – Grass cutting Forest Grove – Responsibility of District Council

g)      P.P.C. – Grants  Recreation Youth area and Church Green footpath - received with thanks

h)      P.P.C. – Contribution towards cost of audit – received with thanks

i)        Clerk – Requesting payment for hours worked and expenses in producing reworked figures for audit up to 2001. The actual figure was in excess of what he was claiming and he had brought the sum down to a minimum of £897.60.

ON THE RESOLUTION OF Cllr.BAMBURY

SECONDED BY Cllr.Mrs.McMORROW

IT WAS RESOLVED that the amount of £897.60 be paid 

 

9/07/07         Planning Applications

 

                          STA/14707/5  5 Church Green - Insertion of eyebrow dormer – Not supported

 

                          STA/18854/1 26 Church Green – Creation of a Garden Room – Supported

 

                          STA//3878/4 Horse & Jockey – Erection of canopy structure – Supported

 

                          STA/6532/3 Manor Farm Cottage – Erection of a garage – Not supported insufficient info.

 

10/07/07       Report of District Councillor

 

                          Had noted discussion regarding grass cutting Forest Grove and contract given to ISIS.

                          Stated that Public Houses were not allowed to let customers stand outside ( for smoking) after 11pm

 

11/07/07      To approve monthly statement of accounts

 

                          ON THE RESOLUTION OF Cllr.Mrs.McMORROW

                          SECONDED BY Cllr.BAMBURY

                          IT WAS RESOLVED that the Monthly Statement of Accounts be approved

 

12/07/07      To authorise accounts for payment

 

                          D.M.Dew                               Salary, expenses, Casual wages                        1236.35

 

                          D.Rolls                                   Salary & expenses                                              806.74

 

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                          P.Gerring                                Mowing                                                                94.00

 

                          ON THE RESOLUTION OF Cllr MONAHAN SMITH

                          SECONDED BYCllr.GILL

                          IT WAS RESOLVED that the accounts be paid

13/07/07     To approve Planning and Finance(Bills) Committee decisions June 2007

 

                          ON THE RESOLUTION OF Cllr.BAMBURY

                          SECONDED BY Cllr.ISAACS

                          IT WAS RESOLVED that the decisions be approved

 

14/07/07 Recreation and Leisure Report

 

                          As at App.A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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