Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 2nd July 2008 in the Millennium Hall Stanford in the Vale.

 

There were no questions/comments from Parishioners

 

Present:          Cllr.P.G.McMorrow(Chair)               Cllr.S.Bambury(Dep Chair)               Cllr.P.Gill

                        Cllr.G.Hughes(@ 7.50)                      Cllr.Mrs.G.McMorrow                     Cllr.B.Burls

                        Cllr.D.Monahan Smith                      Cllr.M.Vallis

 

                        Cllr.R.Sharp(District Council            1 Parishioner                                      D.M.Dew(Clerk)

 

1/07/08            Apologies

 

                        Cllr.M.Isaacs (Business )                      Cllr.M.Tilley ( County Councillor – Conference)

 

2/07/08            Declarations of Interest by Councillors on any agenda item

 

                        Cllr.P.Gill  - Item 11 Accounts for payment

 

3/07/08            Minutes of previous meeting 14th May 2008 to be received and signed as a true record

 

                        Item 10/05/08 second point  after riparian add owner (also applies Min 6 - 16th April 08)

                        After this addition

                        ON THE RESOLUTION OF Cllr.BURLS

                        SECONDED BY Cllr Mrs.McMORROW

                        IT WAS RESOLVED that the minutes be signed as a true record

 

4/07/08            To approve Planning and General Purposes decisions May/June 2008

 

                        ON THE RESOLUTION OF Cllr.Mrs McMORROW

                        SECONDED BY Cllr.VALLIS

                        IT WAS RESOLVED that the decisions be approved

 

5/07/08            Minutes of General Purposes Committee meeting 5th June 2008 to be signed and received as

                        a true record

 

                        ON THE RESOLUTION OF Cllr.Mrs McMORROR

                        SECONDED BY Cllr.M.VALLIS

                        IT WAS RESOLVED that the minutes be signed as a true record

 

6/07/08            Report of County Councillor

 

                        Nil

 

7/07/08            Report of Clerk

 

  • Youths roaming village early hours trying car doors . Several reports of  exterior items 

missing from cars. Police informed

 

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  • OCC clearing weeds from gutters after we were resigned to carrying out this task. It was decided that the sweeping machine still be hired to clear remaining areas. Vale Housing to be contacted re garage areas Perrys Road
  • 22 August a “miniolympics” organised by District Council will be held in the Rec.Field
  • Fair is currently in the village – Mr Scarrott has been told that any damage must be “made good” or there will be a charge to repair.
  • Grass verge maintenance grant received from OCC - £5086 – a further increase

 

8/07/08        Report of Chairman

 

  • Tree care – Goodwood Tree Care had carried out work on Church and Upper greens to make trees safe and raised canopies to facilitate mowing. A protected tree on High St. near St Denys Close needs to be protected by kerbing at a cost of £1237 following continual damage by vehicles. Ignoring the need for protection could carry a fine of £10000. An application for a grant from the PPC has been made
  • Benhams Solicitors had visited the village and offered free advice about the situation at Frogmore Brook re Ownership of land and bridge. Clerk to write to riparian owner’s solicitor regarding evidence of ownership. Also suggested that Council should press OCC regarding the reclaimed tip area especially areas not contaminated by methane. County Councillor to be made aware
  • Climbing net is being installed – Picnic tables to follow – Excess earth to be moved to A417 for repair purposes
  • Transfer of Millennium Green to Parish Council nearing completion
  • Quotations for Marlborough Lane bridge and one further in are awaited to improve disabled access and increase safety
  • Village of Year – Awarded £200 environmental award from Trust for Oxfordshire Environment for Flood prevention Measures and for having trees satellite recorded
  • Environmental Agency – Entire length of Frogmore Brook designated as Flood Plain. Council recommended that OCC and Environmental Agency should consider D.McKnight’s report regarding Stanford flooding especially where River Ock meets Mill House on A417. It was suggested by Cllr Hughes that the A417 road levels be raised to help alleviate flooding and prevent Stanford being cut off.
  • Letter had been sent to Stanford In Need Charity regarding rental or purchase of land off Horsecroft for recreation purposes

 

9/07/08            Correspondence

 

  • Benhams Solicitors – Copy of letter to be sent to Mrs.Champion’s solicitor

ON THE RESOLUTION OF Cllr.HUGHES

SECONDED BY Cllr.MONAHAN SMITH

IT WAS RESOLVED that the letter be copied and sent in its entirety

  • OCC – Playbuilder grants for new/refurbished play areas – Council felt that we had received ample amounts from sources and that other Councils should receive the benefits although it was raised by Cllr Monahan Smith that the new areas being considered by Council could benefit from these grants
  • CPRE AGM 26th July – Noted
  • Rev. Michael Wenham – re Proposed War Memorial site  - Noted - Item for next agenda
  • Shellingford Parish Meeting – Formation of committee regarding Quarries – Chairman

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  • Wantage & Grove Health Check – Consultation events – Noted
  • OCC – Emergency Diversion Routes and Signing – Noted
  • OCC – Temporary Road Closure and Weight Limit A420/B4508 Buckland & Littleworth overnight (20.30 – 0500) 6 weeks from 28th July 2006 – Noted and newsletter
  • RoSPA – Use of playarea for “Inspector Training” – approved
  • Chairman VWHDC – Thanks and congratulations following visit during Fete on 15th June 2008
  • Thames Valley Police Authority – Consultation 21st July 2008 – Noted
  • VWHDC – Thames Water Draft Water Resources Plan – Council briefing 21st July 2008 – 2 Councillors will attend
  • Village Hall Management Committee – Invitation to 25th Anniversary 13th July 2008 – Notice board revarnishing required – Grass cutting within hall boundaries – Grass to be cut by Council employees
  • Stanford in the Vale FC – Invoice for electricity supplied – Refused as discrepancy over amounts previously paid

 

10/07/08          Report of District Councillor

 

                        Had raised situation regarding bus passes starting before 9.30 am but his motion had been defeated

 

11/07/08          Planning applications

 

                        STA/14052/1  27 Spencers Close – Front Dormer Window

 

                        ON THE RESOLUTION OF Cllr.Mrs McMORROW

                        SECONDED BY Cllr.VALLIS

                        IT WAS RESOLVED that the application be supported

 

12/07/08          Monthly Statement of Accounts

 

                        ON THE RESOLUTION OF Cllr.MONAHAN SMITH

                        SECONDED BY Cllr. VALLIS

                        IT WAS RESOLVED that the Monthly Statement of Accounts be approved

 

13/07/08          Accounts for Payment

 

                        D.M.Dew                                             Salary,Casual wages & expenses                      1254.84

                        C.P.N.Gill                                            Paint etc Skate Park                                             15.87

                        TVE                                                     Strimmer Head                                         20.69

                        Buildbase                                             Red Oxide Skatepark                                           45.11

 

                        ON THE RESOLUTION OF Cllr BURLS

                        SECONDED BY Cllr VALLIS

                        IT WAS RESOLVED that the accounts be paid

 

14/07/08          Precept Changes

 

                        ON THE RESOLUTION OF Cllr.GILL

                        SECONDED BY Cllr.MONAHAN SMITH

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                        IT WAS RESOLVED that the precept be affirmed  £20500

 

16/07/08          Village Hall Lease inc nominated signatories

 

                        ON THE RESOLUTION OF Cllr.McMORROW

                        SECONDED BY Cllr.VALLIS

                        IT WAS RESOLVED that the lease be signed by nominated Cllrs Bambury and  Mrs McMorrow

 

17/07/08          Recreational land and lease of other areas

 

                        As previously discussed

 

18/07/08          Recreation and Leisure Report

Projects: -

·         Erection of Pyramid Climbing Frame and Picnic Tables started June 27th. Hopefully completed by Friday 4th July. Excavated soil to spread on a 417 verge as necessary, Millennium Green and possibly small pitch at Recreation ground if Fair trucks leave ruts.

·        Proposal: More benches for Recreation Ground by Skate Park and Junior Football Pitch -summer. ‘ Rootfast’ have special offers at present.

Maintenance:

  • Higher fence issue at Football Club still to be agreed
  • Gate and timber rails and wire mesh have been placed (Some still to complete) at Huntersfield side of Village Park Fencing to improve entrance / exit from park and Village Hall. The intention to discourage climbing and further breakages. (D.Rolls)
  •  Fencing still needs fixing at Recreation Ground
  • Village looking clear of litter. Grass cutting /strimming continues and everywhere looking very good.
  • The Jubilee Garden and area around needs attention
  • Timber treatment is also being done around Village Hall Fence.
  • Proposal- we level areas on the A417 verge opposite the H and J and send invoice to Highways using soil from Village Hall Play Area. We have plenty of grass seed and can spread over to renovate.
  • Will spread more grass seed on banked area at Recreation Ground.
  • Skate park has been repainted with 2 coats - PG and MV organised with support from Jason, Josh, Craig
  • It will be good to get the new trailer collecting all debris from cuttings and taken to be re-cycled but no space to house once assembled.
  • Barrels and pump for diesel sorted and delivery has taken place.
  • Trees  trimmed by Goodwood on Church Green and Upper Green

 

 

19/07/08          Date of Next Meeting

 

                        3rd September 2008

 

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