MINUTES of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 8th July 2009 in the Millennium Hall Stanford in the Vale.

 

Present:          Cllr.P.G.McMorrow(Chair)               Cllr.S.Bambury(Dep.Chair)               Cllr.G.Hughes

                        Cllr.P.Gill                                            Cllr.B.Burls                                        Cllr.M.Vallis

                        Cllr.Mrs G.McMorrow                     Cllr.D.Monahan Smith

 

                        Cllr.M.Tilley(County Councillor)      Cllr.R.Sharp(District Council) @21.10  M.Dew(Clerk)

                        Mr.P.Kings (N.A.G.)                         1 Parishioner

 

Prior to the meeting Mr Kings talked about items of concern arising from NAG meetings and returned proforma.He handed out copies of reported incidents throughout the vale area. Concern was raised about incidents at the skate park and greens especially millennium green re drinking and drug abuse although there had been no convictions regarding the latter. He suggested that another Councillor might be willing to join the NAG preferably a younger person. It was also suggested that NAG update become an agenda item. Council thanked Mr.Kings for his input to the meeting.

 

01/07/09          Apologies

                        Cllr.M.Isaacs (Business)          

 

02/07/09          Declarations of Interest by Councillors on any agenda item

                        Cllr.S.Bambury – Item 13 To approve decisions of General Purposes Committee meeting 25th

                                                     June 2009

 

03/07/09          Report of County Councillor

                        Little to report except drastic budget cuts inc childrens care and care for elderly. 500 staff

                        redundancies proposed.

 

04/07/09          Minutes of previous meeting 13th May 2009 to be received as a true record

                        Item 21.05/09 Date of next meeting – Change to 8th July 2009 

                        Following this amendment

                        ON THE RESOLUTION OF Cllr.D.MONAHAN SMITH

                        SECONDED BY Cllr.M. M.VALLIS

                        IT WAS RESOLVED that the minutes be signed as a true record

 

05/07/09          Report of Clerk

  • The County Council proposed 20mph speed limit has to be trialled first in Oxford
  • The District Council mowing contract involved more than mowing but the schedule is still awaited from DC
  • Public footpaths – Clerk had spoken to landowner who was no longer the owner. He would speak to those concerned
  • To arrange a meeting with C.Blackwell re tree planting – (Monday 20th July 2.30)
  • Football Club lease due for renewal 31/12/09 – Item to next agenda
  • It was agreed that the Clerk be authorised to transfer money between accounts and cash cheques up to £100 with authorised signatures and that Lloyds TSB be informed of this decision
  • Accounts for 2006/07 and 2007/08 had been externally audited and required Council to acknowledge this fact

 

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ON THE RESOLUTION OF Cllr.VALLIS

SECONDED BY Cllr. MONAHAN SMITH

IT WAS RESOLVED that the external audit of these accounts be noted

 

06/07/09    Report of Chairman

                  Was delighted to report the first full set of accounts since 1993 and once again praised M/s Cheryl White for her hard work and expertise in reaching this situation.

                  Cllr. Gill spoke about the playgroup and proposed plans and site. Council considered that there was very little going forward at the moment and no meetings with Planning Officers had been requested.

 

07/07/09    Correspondence

  • Thames Valley Police – Monthly update – Passed to newsletter
  • Village Hall Management Committee – “Whats on in Stanford ?”  to take place on Sunday 11th October  2pm – 4pm
  • Vale of WHDC – Notice of  Appeal to Planning Inspectorate re71 High St – Noted
  • OCC  Highways -  Notice of proposed closure Park Lane for resurfacing 28th September for two weeks
  • ORCC – Rural housing Event 17th September Denham College – Cllr.Gill to attend

 

08/07/09    Planning applications

                  STA/14023/6 – LB   18 Church Green – Various listed building works, rendering external lean and roof tile changes, and internal modifications – SUPPORTED

 

09/07/09    Monthly Statement of Accounts

                  ON THE RESOLUTION OF Cllr.BAMBURY

                  SECONDED BY Cllr.VALLIS

                  IT WAS RESOLVED that the monthly statement of accounts be approved

 

10/07/09    Accounts for Payment

                  C.Rolls                               Mowing                                                            1000.50

                  D.Rolls                               Mowing                                                              406.32

                  SLCC                                            Publications                                                          55.60

                  TVE Hire                           Safety Equipt                                                          9.90

                  Viking Direct                                  Office Equipt                                                      217.84

                  NALC                                           Publications                                                          13.50

                  BDO                                              Audit Fees                                                          787.75

                  D.M.Dew                           Salary & Expenses                                           1278.96

 

                  ON THE RESOLUTION OF Cllr.Mrs.McMORROW

                  SECONDED BY Cllr.GILL

                  IT WAS RESOLVED that the accounts be paid

 

11/07/09    To approve decisions of  General Purposes Committee May/June

                  ON THE RESOLUTION OF Cllr.VALLIS

                  SECONDED BY Cllr.MONAHAN SMITH

                  IT WAS RESOLVED that the decisions be approved

                  Cllr.BAMBURY declared an interest in this agenda item. He remained in the meeting

 

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12/07/09    To approve and sign Risk Assessment Evaluation

                  ON THE RESOLUTION OF Cllr.MONAHAN SMITH

                  SECONDED BY Cllr.BURLS

                  IT WAS RESOLVED that the evaluation be signed

 

13/07/09    To approve and sign Annual Return for Audit

                  ON THE RESOLUTION OF Cllr.BURLS

                  SECONDED BY Cllr.HUGHES

                  IT WAS RESOLVED that the return be approved and signed

 

14/07/09    Report of District Councillor

                  Apologised for being late but had just attended a Shellingford meeting with Earthline. Shellingford supported Earthline’s application which included the promise to sheet loads and wheelwash facilities.

                  Reported a large shortfall in the District Council accounts due to possible accounting errors

 

15/07/09    Recreation & Leisure Report

Proposed- : More benches for Recreation Ground by Skate Park and Junior Football Pitch and picnic tables at Village Hall Play Area.

Projects-

  • Higher fence at Football Club to assist residents at Perrys Road-flying footballs/damage and nuisance. Costs to be shared by Football Club/ District Council Grant / PPC Grant / Parish Council/    Vale Housing. We now have planning consent and await a completion date.
  • Have other costings for Lockable steel vault- to house tennis nets , netball posts etc. This will improve the accessibility and safety of our equipment.
  • Also costings for cricket nets and surfaces, football posts wheel-away etc.

 

Maintenance

 

·        All grass cutting / strimming /hedge trimming has been well under control.

·        Health and Safety checks on our equipment continue as normal.

·        Weed control needed inside/outside MUGA

·        ‘Fair’ vehicles seem to have left recreation ground in reasonable condition.

 

Now that the Village Hall Management Committee have concerns re The Pre School Group building around the Village Hall do we consider any space on the Village Hall Play Area as a possibility?

 

Following the meeting there was a discussion regarding the benefits of the “Power of Wellbeing” Clerk to prepare an instruction session for Council

 

 

 

 

 

 

 

 

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