Minutes of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 14th November 2007 in the Millennium Hall Stanford in the Vale

 

There were no questions from Parishioners.

Prior to the meeting the Internal Auditor Ms C.White  reported to the Council upon the progress being made with previous years accounts. There were problems with regard to accruals for year 2002/2003 further complicated by the fact that paperwork for this year had disappeared and copies of Bank Statements had been obtained. It was hoped that any disputes within the accounts would disappear after the 2003 accounts had been completed which was close to being achieved. There was a debate regarding the use of an accruals or cash system – the accruals giving a truer picture although for a small parish as ours the cash system is encouraged.  It was agreed that the auditor and clerk would look at accounting software packages available and their suitability for our needs.

 

Present:          Cllr.P.G.McMorrow(Chair)                           Cllr.S.Bambury(Dep.Chair)

                        Cllr.P.Gill                                                        Cllr.Mrs.G.McMorrow

                        Cllr.M.Isaacs                                                 Cllr.D.Monahan Smith

                        Cllr.M.Vallis

 

                        Cllr.R.Sharp(District Cllr.)                            D.M.Dew(Clerk)

 

1/11/07            Apologies

 

                        Cllr.Hughes (Business)  Cllr.Burls (Business)                 Cllr.Tilley(County Cllr)

 

2/11/07            Declarations of Interest by Councillors on any agenda item

 

                        Cllr. P.G.McMoorow  and Cllr.M.Isaacs – Agenda Item 11 Accounts for Payment

 

3/11/07            Minutes of Previous Meeting 5th Sept 2007 to be received and signed as a true record

 

                        Item 6/09/07 Point 6  - Delete “Explosive” insert  “Serious”

                                                              Six months rule – Delete “from” insert  “to”

 

                        It was agreed that an item discussed regarding Land Purchase be inserted as a

                        Confidential Minute

 

                        Item 14/09/07 Recreation & Leisure Report – Point 6 – Re Skateboarding ramp plaque

                        Delete from  “For your information     to would have wanted you to -  Insert  “This

                        Ramp erected in memory of Matt Anns 06.06.09 – 10.10.06 who loved skateboarding”

                        ON THE RESOLUTION OF Cllr.ISAACS

                        SECONDED BY Cllr.BAMBURY

                        IT WAS RESOLVED that this be approved – 1 Abst.

 

                        ON THE RESOLUTION OF Cllr BAMBURY

                        SECONDED BY Cllr Mrs McMORROW

                        IT WAS RESOLVED that following these changes the minutes be approved – 1 Abst.

 

4/11/07            Report of County Councillor

 

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                        Cllr.Tilley sent apologies as she was unwell

 

5/11/07            Report of Clerk

 

                        Reminded Councillors of the Declaration of Interest Forms to be returned

 

6/11/07            Report of Chairman

 

·        Reported his attendance in London to auction of High Street Land

·        Attended a Scouting Meeting in Wantage concerning Orienteering Competition

·        Had authorised and arranged for recent success on Honours Board

·        Bequest from Maud Fife of £500 to provide a bench on Church Green. The Family

had agreed  that a new picnic table and plaque be purchased instead

·     Footpaths had been walked and it was found that several bridges needed attention.

Cllr.Isaacs showed newly purchased maps of the Village and Parish and pointed out

the bridges and styles that needed attention. Cllr.Isaacs to liaise with footpath officers

and Ms Grylls and will also obtain costings. It was suggested that the maps be framed

ON THE RESOLUTION OF Cllr MONAHAN SMITH

SECONDED BY Cllr.ISAACS

IT WAS RESOLVED that the maps be framed

·        Councils 2 workmen were clearing Bow Road ditch. It will be dredged by a specialist and supervised by Cllr.Hughes

·        £250 damage had been caused to the petrol mower allegedly while cutting in the Churhyard by their volunteer mowers. It was decide that the PCC be informed and that in future Council employed workmen would mow the churchyard at no cost to the PCC  other than fuel and servicing contribution. This did not include strimming.

Council is also seeking recompense for the aforementioned bill plus labour charge for repair. Cllr.Gill stated that fuel bill was aprox £200 pa plus they had previously paid for a service albeit several years ago

ON THE RESOLUTION OF Cllr ISAACS

SECONDED BY Cllr Mrs McMORROW

IT WAS RESOLVED that the PCC be informed of this future requirement

·        Football Club extension – The plans were inspected and it was agreed that the Council supported the extension but the lease must be adhered to which means that all expenses must be paid by the Football Club. It was also confirmed that final ownership remains with the Parish Council. It was agreed that Council should take legal advice and that legal costs should be met by the tenants.

ON THE RESOLUTION OF Cllr ISAACS

SECONDED BY Cllr BAMBURY

IT WAS RESOLVED that legal advice be sought at no expense to the Council

 

Items for next agenda – The Environment   -  Layby parking spaces

 

7/11/07                Correspondence

 

·        Vale of WHDC      Guidance Notes for Planning Applications – Copy to Cllrs.

·        Oxfordshire CC      Fire Authority Risk Management and Action Plan 2008 – 13

 

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·        Oxfordshire CC      Changes to Bus Services Dec 2007

·        Stanford FC           Improvements and plans for Clubhouse

·        ORCC                   Changes to Post Office network

·        ORCC                   Review of Primary Education

·        PPC                       Support for kick start grant climbing net and picnic table

 

8/11/07          Planning Applications

 

                      STA/20310 Land adjoining Stutfield Bridge Faringdon Road

                      Erection of barn and stables and provision of track – Concerns over environmental health vehicle access and movement and potential flooding

                      Supported    5 For  2 Against

 

                      STA/9605/1 17 Horsecroft

                      Proposed extension and alterations – Supported

 

                      STA/6532/4 Manor Farm Cottage Faringdon Road

                      Erection of Oak Framed 2 bay garage/workshop – Supported

 

                      HTA/20322  Grey Fox Stables Hatford – For info only

                      Erection of office,tack room,store,storage barn and temporary dwelling and change of use of land to equestrian

                      While not in our Parish, Council felt that due to dangerous bend at entrance Council concerns should be conveyed to District Council

 

                      ON THE RESOLUTION OF Cllr BAMBURY

                      SECONDED BY Cllr VALLIS

                      IT WAS RESOLVED that these decisions be approved

 

9/11/07          Report of District Councillor

 

                      The future use of the Old Goal in Abingdon will be decided by December 4 tenders having been received. Grants are still available to the West Area. A report on this years flooding is to be discussed by District Council

 

10/11/07        To approve Monthly Statement of Accounts

 

                      ON THE RESOLUTION OF Cllr ISAACS

                      SECONDED BY Cllr VALLIS

                      IT WAS RESOLVED that the Monthly Statement of Accounts be approved

 

11/11/07        To Authorise Accounts for Payment

 

                      D.M.Dew                                   Salaries & Expenses                                         1248.07

                      P.G.McMorrow             Travel Expenses                                                   11.00

                      Handy                                        Mower Spares                                                   256.75

                      P.Gerring                                    Mowing                                                                94.00

                      Royal British Legion                    Poppy Wreath                                                      25.00

 

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                      Viking Direct                              Office Supplies                                         63.06

                      OPFA                                        Membership/Site Visit                               90.00

                      M.Isaacs                                    Parish Maps                                                       239.67

                     

                      ON THE RESOLUTION OF Cllr MONAHAN SMITH

                      SECONDED BY Cllr GILL

                      IT WAS RESOLVED that the accounts be paid

 

12/11/07        To Approve Planning & Finance(Bills) Committee Decisions Oct 2007

 

                      ON THE RESOLUTION OF Cllr ISAACS

                      SECONDED BY Cllr MONAHAN SMITH

                      IT WAS RESOLVED that the decisions be approved

 

13/11/07        Budget/Precept 2008/2009

 

                      Following discussions and despite forecasts of rising costs it was agreed that due to the reserves held that the precept could be lowered to £20500.

                      ON THE RESOLUTION OF Cllr BAMBURY

                      SECONDED BY Cllr.Mrs.McMORROW

                      IT WAS RESOLVED that the precept be set at £20500

 

14/11/07        Recreation and Leisure Report

Projects:

·        Some timber pieces to be non-slip by the addition of surface textures or cross-cutting. D.R. or P.G to do..

·        Mark Isaacs has sent for up to date quotes on Pyramid Climbing Frames.

·        Place Picnic Tables in Village Hall Play Area. We have costings.

Maintenance:

·        Have discussed the higher fence issue with the Chair / Secretary of Football Club and suggested a different type of fence being erected to stop balls flying into the Bungalow area. They are looking for costings as well.

  • Gate and timber rails have been placed (Some still to complete) at Huntersfield side of Village Park Fencing to improve entrance / exit from park and Village Hall. The intention to discourage climbing and further breakages. (D.Rolls)
  • All grass areas are hopefully being cut for the last time till next March. The whole village is looking well cared for.
  • Health & Safety work needed on two concrete posts and some fencing at the recreation ground. We have a quote for the job but Darren Rolls may be a cheaper option so we need to check.
  • Is the street and litter collection still working well?
  • The Grass verges on the A417 have still to be levelled after utility work. The Inspector concerned says it will be rectified. The saga continues.
  • It will be good to get the new trailer collecting all debris from cuttings and taken to be re-cycled.

 

 15/11/07       Date of next meeting  9th January 2008

 

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