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| November 6th 2002 |
Minutes
of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 6th
November 2002 at Stanford Village Hall.
Questions/comments from Parishioners : -
Present: Mr.P.G.McMorrow(Chair) Mr.S.Bambury(Deputy Chair)
Mr.G.Hughes(Senior Cllr.)
Mrs.R.Packer
Mr.M.Williams
Mr.P.Gill
Mr.A.Bungay
Mr.G.Sandels
Mr.D.M.Dew – Clerk
5 Members of Public
1/11/02 Apologies for
Absence
Mr.B.Burls (School Governors meeting)
Mrs.Packer said that she did not agree with having to state a reason for
absence especially if it was saying that property was unattended due to
holidays.This was endorsed by Mr.Bungay and Mr Sandels.Clerk
explained that it was recommended procedure and quoted legal cases
where this had influenced decisions.Chairman said that if those
Councillors felt that strongly about it then their reasons should not be
minuted.Clerk said that this discussion would be minuted for the advice given
by him to Council.
2/11/02 Declarations of interest
The following declarations were received:
Monthly statement of accounts – Mr.S.Bambury
Authorisation of accounts for payment – Mr.P.McMorrow Mr.S.Bambury
Stanford Relief in Need Charities – Mrs Packer Mr.Williams
Mrs.Packer asked that Councillors be allowed to declare interest on items as
they arose during the meeting.Chairman, on Clerks advice, said that this would
be permitted as there were always items that could arise during discussion.
3/11/02 Minutes of previous meeting held 2 October 2002
1/6
14/10/02 Recreation & Leisure – line 2 Delete when account is paid he will
claim the grant of £2000.Insert
when notified the work is completed then
£2000 will be paid to the Parish Council.
line 16 Geering should be Gerring
Following these amendments –
ON THE PROPOSITION OF MR.GILL
SECONDED BY MR.BAMBURY
IT WAS RESOLVED that the minutes be approved and signed
4/11/02 Report of District Councillor
1.The new Local plan is now in deposit. Stanford is in the section that allows residential development of up to 9 houses. As part of the plan this Council should
also insist that the White Horse Business park is properly ”rounded off” and completed. Issues such as increased traffic , access, landscaping and lighting could then be fully addressed. Further development in our Market Towns will increase traffic along the A417 and A420.
2.An important meeting is to be held on November 29th at 7.30pm in the Corn Exchange.This meeting will outline the next steps in the Faringdon Action Plan;as the largest village in the hinterland we should be able to benefit from this initiative.
3.I have enquired about the siting of the Breast Screening Unit in Wantage,which has caused some problems for people who normally attend Faringdon surgery.there were problems with a power link-up.Hopefully this will be resolved in time for the next visit in 2005.
5/11/02 Report of County Councillor
The Councillor apologised for not having a prepared report as she had been extremely busy with County business.She gave details of discussions with County Officers regarding s106 payments and distribution – Proposed school crossing – noisy drain covers A417 – Recycling. Parish Councillors asked the County Councillor about the quality of road repairs and renewal of footpaths following the drainage works serving the new housing development.Chairman said that he had received correspondence from the County regarding use of s106 money ie library,transport and education.Clerk reminded Council that the Deputy Prime Minister’s Office had said that s106 money should be used to combat crime.
6/11/02 Report of Clerk
ON THE PROPOSITION OF MR.WILLIAMS
SECONDED BY MR.BUNGAY
IT WAS RESOLVED that
a) A new mower be purchased at cost £800
b) The millennium green mower be repaired (12/13ths cost to Council)
c) The old Council mower be repaired 50/50 cost with Church
The clerk explained the new agenda and procedures. Some.Councillors
2/6
were not happy that there were no matters arising feeling that it took away their right to speak. It was explained that it was to prevent any decisions being taken on non-agenda items, and this applied to AOB as well.There was nothing stopping Councillors from asking questions during the Clerks or Chairmans report and items for the agenda should be notified to the Clerk in time for him to meet the statutory time restrictions. Councillors were still not happy and some would be seeking further advice.
Council were informed that the Standards Board had received over 1000 allegations since May 2002.
OALC had warned of an increase in membership fees and would at least double.
Frogmore Lane residents were concerned about improvements being made to Jubilee Green and the effect on flooding. Oxfordshire CC who were carrying out the improvements had stated to one resident that they should “use more sandbags and it was a Parish Council responsibility”.Clerk had written to County asking them for their observations as it was County who were installing a new sump to lessen the likelihood of flooding.Mr.Williams said that ditches had been cleared by him.
The Football Club had reimbursed the Youth Team for the cost of the new goalposts which enabled them to purchase a new kit.
The Forest Grove housing development was causing problems as it was alleged that houses were not being built in accordance with planned position and height.the District Planning Enforcement Officer had inspected the site and felt there maybe a case to answer and had informed the appropriate Planning Officer of his findings.A reply is awaited.
7/11/02 Chairmans Report
Tree Planting – English Oaks had been offered by District Council.Concern was expressed about slow growth of Oaks whereas the Limes traditionally used are rapid.Whatever is used protection from vandals is required.Mr. Sandels thought that the District Council should be asked what trees are available.
Village Hall Management Committee – Clerk to ask if Councillors can attend/visit meetings, have they a right to visit ?
Toddlers Play Area – The approved contractor was unavailable and a new contractor had been found (Remembering that the grant offer from Wren had to be taken up shortly otherwise would be lost).The new estimate, lower than the original, was £16,945 exc VAT and cost of new play equipment was approx £4000.This was offset by grants of £14000 Wren and £7000 PPC
ON THE PROPOSITION OF MR.BAMBURY
SECONDED BY MR.HUGHES
IT WAS RESOLVED that these figures and contract be approved
ON THE PROPOSITION OF MR.BAMBURY
SECONDED BY MR HUGHES
3/6
IT WAS RESOLVED that repairs to wet pour surface be carried out at a cost
of £225.
Lighting.- There was a need for increased street lighting in Joyces Road opposite the playarea.It had been costed at £900.Clerk thought that Vital Villages grants might cover this although they were probably looking at bigger projects than one light.Clerk to check.
Notice Board – The Police had requested a notice board at the play area to include the age restrictions.
Benches – Mr.Sandels requested that the bench in memory of Marjorie Sandels be placed on the Recreation Field near the proposed MUGA.he also asked that the second bench be placed near to the Football Club and be in memory of former FC Chairman John Webb. Mrs.Webb to be contacted regarding this proposal. Mr.Hughes thanked Mr. Sandels for this gesture and the Chairman gave further thanks on behalf of the Council.
Mr.Williams asked that the following items be noted and actioned :
A417 noisy manholes following drainage installation – Clerk to action
A417 – Marlborough footbridge – electric fence barring way – Clerk to action
Mole Hills on footpath in High St – Clerk to action
Mr.Bungay stated that he wished
to tender his resignation from Charity Disputes Committee as he considered there
was no longer any dispute and if there were they should be before the full
Council. Chairman said there were still accounts which needed to be dealt with
by the PPC Disputes Committee,but advised Mr.Bungay to put his resignation in
writing to the Clerk. (Clerks note.Mr.Bungay has since been advised that as
the Disputes Committee sits as the full council he has no option but to remain
as a member unless he wishes to resign as a Councillor).
At this time due to the lateness of the hour the Chairman asked that agenda items 8,12,13,15,17,18 & 19 be held over to the next meeting .Clerk suggested that as one of these items was setting of precept that the next meeting should be 20 November at 7pm in the village hall
ON THE PROPOSITION OF MR.SANDELS
SECONDED BY MR HUGHES
IT WAS RESOLVED that the above be implemented
9/11/02 Planning applications
STA/6665/5 – 27 Chapel Road - Change of use of Barn/Garage to bed &
Breakfast.
Taking into account objections from Parishioners Council decided not to oppose the application as long as access via the old entrance was denied if a new entrance was to be provided.
4/6
ON THE PROPOSITION OF MR GILL
SECONDED BY MR.BAMBURY
IT WAS RESOLVED that there were no objections to this application
10/11/02 Approval of monthly statement of accounts
Mrs.Packer and Mr.Williams objected to the accounts
ON THE PROPOSITION OF MR.HUGHES
SECONDED BY MR.SANDELS
IT WAS RESOLVED that the accounts be approved
11/11/02 Accounts for payment
Due to declarations of interest Mr.McMorrow and Mr.Bambury left the meeting.Mr.Hughes took the Chair.
D.M.Dew Salary & Expenses 543.38
J.Northcote Salary 103.20
P.Gerring Grass cutting 88.13
Portwell Press Repro/copying 23.90
ON THE PROPOSAL OF MR.GILL
SECONDED BY MR.SANDELS
IT WAS RESOLVED that the above items be paid
Stanford URC Hall Hire Best Village Comp 14.00
M.Grant Displays ++++++++++++ 14.94
P.G.McMorrow Refreshments +++++++++= 45.40
Mr.Williams,Mrs.Packer and Mr.Bungay objected to payment on the grounds that they had not been informed of the competition dates or invited.
ON THE PROPOSAL OF MR.GILL
SECONDED BY MR.SANDELS
IT WAS RESOLVED that the accounts be paid on casting vote of Chairman
Chairman and Mr. Bambury returned to the meeting
14/11/02 Recreation and Leisure
Mr.Gill provided a written report for Council (attached).The report gives details of projects completed and due to start and details of financial requirements and funding secured.
16/11/02 Resolution from Cllr.Bambury
5/6
That this Council should express its gratitude
to the memory of the late Mr.J.Wentworth for his contribution to be properly
recognised and the
Village duly informed.
At this point Mrs.Packer and Mr.Williams left the meeting as they did not
wish to participate in the discussions on this item.
Mr.Bambury spoke of John and his great voluntary contributions to the Village.He proposed that £1000 be precepted and held in an interest account to fund an annual prize for one outstanding Stanford school pupil..
This was welcomed by Council but
the Chairman was unsure if the Council had the power to authorise precept money
for this.The Clerk would need to check,but thought that the educational benefit
might be power enough. (Clerks note:The OALC,Univ of Glos and auditors
although admitting this is a grey area do
not advise taking this action).
Mr.Sandels was deeply grateful to John for his inspiration,while Mr.Gill held John as an example to children.
This item to be deferred to next agenda until more information is received regarding legality
ON THE PROPOSAL OF MR SANDELS
SECONDED BY MR.HUGHES
IT WAS RESOLVED that the meeting be closed to discuss this item with Mr.Wentworths family who were in attendance.
Mr.P.Wentworth said that the family would match the £1000.
ON THE PROPOSAL OF MR.BAMBURY
SECONDED BY MR.HUGHES
IT WAS RESOLVED that the meeting be reopened
Mrs.Packer and Mr.Williams returned to the meeting
Chairman ruled that due to the lateness that he suggested that the meeting be closed.Mr.Williams asked if item 8 re:Appointment of Trustee to Stanford Charity in Need be discussed.Chairman refused on the grounds that the position should be advertised.Mr.Williams disagreed and Mr.Bungay said he was willing to stand.Chairman said that Council had already agreed to defer these items to the next meeting.
ON THE PROPOSAL OF MR.BUNGAY
SECONDED BY MR.BAMBURY
IT WAS RESOLVED that the meeting be closed.
Date of
next meeting 20 November 2002 Stanford Village Hall 7 pm.
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