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| October 2002 |
Minutes
of a meeting of the STANFORD IN THE VALE PARISH COUNCIL held on Wednesday 2nd
October 2002 at Stanford Village Hall.
Following the silence it was decided that a letter of condolence be sent to Johns family.
3 Young skateboarders spoke of their needs for a skateboard/roller blade/BMX facility.The explained that they were using Spencers Close but this was dangerous due to speeding cars and they did not want to upset residents of the close.They had also been using the business park but their equipment had been stolen.the Clerk said that he had received a letter from the boarders detailing their request and showing photos of existing facilities in Oxford.Mrs.Packer praised the boys who were not causing any trouble in Spencers Close but she was concerned about cars.Mr.McMorrow said that there was an engineer in Ock Meadow who felt that he would be able to design cheaper versions of pipes etc and asked that the boys contact this person with their requirements.Mr.Bambury hoped that the PC always looked to provide facilities if possible.Mr.Gill thought that once the MUGA was completed it could be used for the boarders because of its hard surface.Mrs.packer said that if the business park was used what about secure storage.The chairman thought that Cobra Pumps could be approached or maybe use of the Old Mill Nursery site.- Clerk to contact Mr.Miles.
Mr.Dew had received a notification from youth football that the FC had told them they were no longer able to store their equipment and would have to find elsewhere.They were also being denied use of toilets.Mr.Dew stressed he had not spoken to the FC but if this was true and considering the statement from the FC regarding helping the youth he was disappointed at this attitude.Mr.Bungay said the toilet issue was due to them giving acess to the bars although he did say the bars were closed.Clerk to contact FC.Mr.Dew also stated that the youth team needed a new kit and hopefully this would be an agenda item next month.
Mr.P.Gill
Mr.B.Burls
Mr.G.Sandels
M.Dew(Clerk)
3 Parishioners
1/10.02 .Apologies
Mr.M.Williams(Business) Mr.G.Hughes(Business)
2/10/02 Minutes of meeting 4 Sept.2002
The Parish Council statement regarding the Football Club lease to be affixed to the minutes.
Questions/comments from parishioners add Chairman said that the judges had been given .. and were told that financial accounts for PC and PPC produced in 1995 were false.
Following these amendments/additions it was proposed Mr.Bambury seconded
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Mr.Gill minutes be approved carried
3/10/02 Matters arising
Mrs.Packer spoke about the electric blanket checks at Grove and Abingdon and due to distance is chasing for a session in Faringdon.
Gatso speed camera.Mr.Sandels to action.
5/09/02 Spraying OCC confirmed it was their contractor.Substance used unknown.
9/09/02 Village Hall letter - Letter was circulated.Chairman explained background..The village hall management committee agreed to pay the PC £300 per annum to help offset the interest charges on the PWLB loan for the hall.Mr.Bungay asked why this statement was in the newsletter. Mr.Gill asked if this would all be in the reply. Mr.Bungay said that the Council was told there was money available.Chairman said that money is allocated via the precept and Councillors should state what is required.Money will be used for projects notified prior to the hall requirements.Some money has come from VAT which it was discovered had not been reclaimed in previous years pre this Council
4/10/02 Report of District Councillor
1.The area Committees are being asked to consider 3 different options for a new concessionary fare scheme.In my opinion none of the options are at all beneficial to the rural areas.
2.I have spoken to the appropriate Director about the Parish Councils outstanding grant application.
3.One of the important issues being discussed by the Executive at the present (tonight in fact) is the future of the Old Goal in Abingdon.
4.The old Health Centre site in Faringdon is to become a small housing development 10 dwellings.
5.The Faringdon Healthcheck is almost complete.the meetings held at Buckland and Shellingford are to be used as part of the Community Strategy.A Market Town co-ordinator has now been appointed.
6.There is a new initiative Countryways Rural traffic Management Project Uffington and White Horse area.The overall aim of the project is to identify practical and implemental measures,which will reduce the volumes and impacts of road traffic on the study area,without detriment to its vitality and viability.This could be useful for Stanford Parish too.
7.The next Youth Forum is on October 14th.The morning session will be about drugs and the afternoon session about community strategy.
5/10/02 Report of County Councillor
Councillor was concerned that the review(Old Age facilities) had not been received from this parish.Clerk said that Mr.Williams had volunteered to complete the form and was not at this meeting to confirm if this had been done.
6/10/02 Report of Clerk
Clerk informed Council that there would be changes to agenda in order
to comply with current procedures.the agenda must specify the business to be
transacted
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at the meeting LGA 1972.This is to enable Councillors time to prepare for making
decisions and this principle is not to be breached.Therefore in the future the agenda produced by me will not include matters arising unless specific items have been notified to me,nor will it include Any Other Business.Note that the Chairman has the right to draw the Councils attention to matters of urgency,but the basic principles as stated must be kept in mind.To enable this to work,the Clerk will circulate minutes as soon as possible after each meeting so that Councillors can contact the Clerk with matters arising at least one week before the following meeting.PLEASE NOTE THAT DUE TO MY HOLIDAYS THE CLOSING DATE FOR THE NEXT MEETING WILL BE THURSDAY 24 October 02.There will no doubt be further changes, new procedures are constantly appearing.Clerk also gave details of having to attend meetings of three different local authorities and report on their procedures as part of the latest university module.
7/10/02 Correspondence
a)S.Grimstead Skateboard facilities as discussed in parishioners time
b)Hanney War Memorial Hall Charges for use Noted
c)VWHDC Deposite Draft of Local plan to be published 11 Nov 2002 Noted
d)Oxon CC Questionaire Bus shelter management - completed
e)Oxon CC request for copy of Village Appraisal approved at cost of £4
f)Parishioner x 2 letters re Frogmore Lane and Jubilee Green Parking not allowed on greens and ownership is probably Oxon CC.Boundaries nothing known.
g)OPFA AGM 28 Oct 2002 -
h0Oxon CC Bus service/networking for newsletter.Mr.Sandels asked about stop at new Faringdon Healthcentre.Clerk said he had virtually been told it was not our place to ask for one.
8/10/02 Planning applications
STA/6917/7 erection of new garage 54 High St. Supported
9/10/02 10/10/02 Monthly statement of accounts &
reconciliation
Proposed by Mr.Gill seconded by Mr.Bambury accounts be approved
- carried
11/10/02 Accounts for payment
D.M.Dew Salary strimming & expenses 545.39
J.Northcote Salary 103.20
OPFA Membership 35.00
Butterworths Tolley C.Arnold Baker 6th edition 41.10
John Stretton Photos Village of Year 27.00
Simpson & Grimes Kick Wall 2761.25
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P.G.McMorrow Postage & keys 12.15
Mr.McMorrow declared an interest.Proposed by Mr.Bambury seconded by Mr Gill accounts be paid carried.
12/10/02 Newsletter
Bus schedules to be included
13/10/02 Model Standing Orders
To next agenda.Councillors to note any changes they wish to discuss.
Proposed by Mr.Bambury seconded by Mr.Burls carried
14/10/02 Recreation & Leisure
Mr.Gill reported that the kick wall was in place complete with graffiti, and a cement strip under would be completed this week.when the account is paid he will claim the grant of £2000.Youth shelter could be started within 3 weeks completed in 6.Awaiting costings for floodlighting from Southern electric including a lighting specification which can be used for planning permission..Contractors being contacted ref re- costing of MUGA.Looking at Ό or ½ pipe for skateboards.
Ongoing work in Recreational field Raking/levelling/re-seeding/paths with support from David Wilson Homes and others.N.Johnson to harrow grass.
Grass cutting The Kubota mower (the oldest)will need major repair.To replace cutting gear mech.cost at least £400 for the rack only.
1.repair to the mower by Stanford Garage £600
2.Ask PPC to consider a second Communal mower for use by village/Mill.Green/Church etc.
Mr.Bambury asked if the Church would make a donation towards repair.Mr.Gill asked that the approach to the PPC be made an agenda item for next meeting.
It was proposed by Mr.McMorrow seconded by Mr.Gill that P.Geering be asked to cut grass and hedges as previously contracted. - carried
Further discussion on the improvement of the rec.field included the provision of a rubbish bin(Metal) and a notice board.Mr.Sandels also talked about the placement of two benches in memory of Marjorie and one in memory of John Webb.It was proposed Mr.Sandels seconded Mr.McMorrow that the seats shown be purchased carried.
Chairman stated that as the VWHDC could only support one grant application the Jubilee Garden being the most expensive would be completed
15/10/02 Football Club Lease
Correspondence from Council solicitor read out.The Rec.Field is not registered and does not have to be It would cost £100 to register and it was proposed by Mr.Bungay seconded by Mr.Bambury that the field be registered in the PC name carried.The solicitor tendered his account vastly reduced at £600 + vat at a break even figure of £90 per hour,which it was thought to be excellent value for money.Proposed Mr.Bambury seconded Mr.Sandels account be paid carried.
Chairman read proposed draft lease detailing main points and agreed that litter collection and reseeding of remainder of field should be deleted..Proposed by Mr.Bambury seconded by Mr Gill that the draft be approved carried.
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Clerk at this time stated that he would remind Councillors with a declared interest that
they should not treat this lightly.The OALC had told him that a Councillor had telephoned the OPFA(same office as OALC) to talk about the FC lease and that they had stopped the OPFA giving information to whom they thought could be a councillor with a declared interest.Clerk will be discussing with the senior Councillor what to do about this situation.Clerk reminded Councillors that OALC wish all correspondence or messages to be through the Clerk
16.Freedom of Information Act
As this is such a complicated document Clerk & Chairman to look at further.
17.Any Other Urgent Business
Nil
Proposed by Mr.Bungay seconded by Mr.Burls meeting be closed carried
Dr Axford asked that local youths be invited to paint over graffiti on the kick wall.
Mrs.Greenwood said a local artist might be interested in painting a mural there
Mrs.McMorrow regarding Jubilee Green Minutes 1995 might provide a clue to ownership Oxon CC ?
Mrs.Greenwood said that the Police had no objections to parking on grass clerk said if you allow it on one green it would happen on all greens.
Regarding opening a surgery Once open it is very hard to get it closed again.
A discussion regarding the £300 paid by the village Hall there was no written agreement and was paid to help defray interest payments on the loan taken out by the PC for the Village hall
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